Office Administration

Job Posting: Office Administration

Employment Type: Full Time

Schedule: Monday to Friday.

Shift Times: 12:30pm to 9:00pm

Salary: $18-$20 an hour

Location: Cottonwood Heights, Utah

Job Description

We are seeking a highly organized and efficient Administrative Support professional to join our team at WSI Trash & Recycling Valet. The successful candidate will be pivotal in ensuring smooth office operations and supporting various departments with a range of administrative tasks.

This role requires a proactive individual with excellent communication skills, attention to detail, and a commitment to maintaining high standards of office management. Join us to contribute to our efficient, professional environment, ensuring the best service for our clients and support for our teams.

Responsibilities

The Administrative Support role at WSI Trash & Recycling Valet is a key position that supports our daily office operations and ensures the smooth running of our administrative functions. This role involves a wide range of responsibilities including creating and maintaining databases, preparing and formatting documents, reports, and presentations, and managing files with a high level of confidentiality.

As the first point of contact for incoming calls and visitors, the Administrative Support staff must provide polite and professional assistance, ensuring all communications are directed to the appropriate departments. This role also includes managing emails and mail, ordering office supplies, assisting with data entry, and generating regular reports as required by management.

Additional responsibilities include supporting basic bookkeeping and billing activities, processing invoices, tracking office expenditures, and making travel arrangements for staff. The Administrative Support staff will also assist the HR department with recruitment processes and payroll information management, contributing to the efficient operation of our human resources.

At WSI Trash & Recycling Valet, the Administrative Support role is not just a job; it is a crucial part of our team that enhances our company's efficiency and effectiveness. This position is ideal for organized, detail-oriented individuals who thrive in a dynamic, supportive environment and are eager to facilitate operations and contribute to the success of the company.

Your main responsibilities include:

• Create, maintain, and enter information into databases, prepare and format documents, reports, and presentations.
• Maintain files and handle filing systems, ensuring confidentiality.
• Answer phones, take messages, and handle correspondence.
• Manage email and mail, ensuring all communications are routed to the appropriate departments.
• Order and maintain office supplies.
• Assist with data entry tasks and generate regular reports as required by management.
• Assist with basic bookkeeping and billing activities.
• Process invoices and track office expenditures.
• Provide polite and professional assistance via phone, mail, and e-mail.
• Make clients and visitors feel welcomed and assist them appropriately.
• Assist the HR department with the recruitment process by sending emails, scheduling interviews, and issuing employment forms.
• Support the HR department by helping to compile and process payroll information, ensure accurate processing of payroll deductions, and maintain employee records.
• Make travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
Assist with ad-hoc projects, depending on the needs of the office.

Qualifications & Requirements

• Must be conscientious, reliable, and exhibit a friendly and helpful attitude.
• A valid Driver's License and ability to operate a motor vehicle in Utah is required.

(Valid documentation included but not limited to Auto Liability Insurance and Driver's license must be maintained.)

• Must be able to physically lift and transport up to 50 lbs.
• High School Diploma or GED
• Must be at least 18 years old

• Proficiency with office applications including but not limited to Google Suite & Microsoft Office
• Ability to work independently and as part of a team

• Ability to speak, read and write in English
• Possess a smartphone with an active data plan and location services enabled

Equal Opportunity Employer Statement

WSI Trash & Recycling Valet is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Career Advancement Opportunities

WSI Trash & Recycling Valet is committed to internal promotion and professional development. With a track record of promoting 100% of business leaders from within, this role is an excellent opportunity for those looking to advance their careers in the industry.

Company Description

WSI Trash & Recycling Valet, established in 2010 in Utah, is a proud family-owned and majority women-operated business, renowned for pioneering Trash and Recycling Valet services. We are committed to excellence, having earned accolades for our top-tier services, and we strive to foster a supportive and inclusive workplace. Our Service Technicians are essential to our success, playing a vital role in the communities we serve. We are excited to announce our recent expansion into Nevada and Idaho, further extending our reach beyond our longstanding Utah base. This growth allows us to enhance our team and expand the impact of our services. Additionally, we are dedicated to sustainability, continuously implementing eco-friendly practices in our operations to reduce environmental impact. Our commitment to green initiatives not only benefits the planet but also aligns with the values of our clients and communities.

Additional Instructions

Interested candidates must complete the full application process to be considered for the position.

Join our team and contribute to a greener, cleaner living environment for apartment communities!