What are the responsibilities and job description for the Administrative Coordinator position at WSP?
This Opportunity
WSP is currently initiating a search for a Full-Time Administrative Coordinator for a client project site in White Springs, FL . Be involved in this large project with our Mine Waste Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
Your Impact
- Provide project administrative and field technical support to the project team.
- Provide project administrative support to the project team including scheduling of team/project/client meetings and drafting of minutes, follow-ups, communication, and coordination of activities on the project site (including catering orders meeting preparation, plus provides on-site support for day of meeting to include printing, catering, travel support for attendees, special seating needs, AV support).
- Responsible for technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.
- Provide field technical support, including operation of mobile equipment, testing equipment, and lab equipment, site inspections, construction QA/QC, field notes and data collection on an active industrial construction site.
- Additional project assistance responsibilities may include tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other field work coordination.
- Assist in forecasting including updating schedules, costs to complete, spending plans, funding and labor forecasts, staff workloads, and risk registers to inform decision makers via accurate and reliable reporting.
- Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies
- Other duties as required by business needs.
Who You Are
Required Qualifications
- 1-3 years of experience in construction project support.
- High School Diploma.
- Self-starter capable of leading tasks with little direction or supervision.
- Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, and contractors on the site.
- Demonstrated advanced skill using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents, and developing PowerPoint presentations.
- Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
- Must possess excellent interpersonal and written and verbal communication skills.
- Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked.
- Must be able to prioritize assignments with no supervision along with time management, resourcefulness, fine attention to detail and follow-through.
- Must be a strong team player.
- Must be able to use discretion and confidentiality.
- Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed.
- Must be able to lift equipment up to 50 lbs.
Preferred Qualifications
- 3 years of experience in construction project support at an MSHA regulated facility.
- Bachelor’s degree is preferred.
- Experience in the engineering consulting industry.
- Knowledge of Oracle and Adobe Professional is preferred.
#LI-MC2
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
