What are the responsibilities and job description for the Specialist, Project Coordination position at WSP?
This Opportunity
WSP is currently initiating a search for a Project Coordinator for our Atlanta, GA Transportation team. Provides assistance with managing the administrative, commercial, and technical components of assigned projects in accordance with WSP’s core values and the level of project services agreed upon in the contract by WSP and the clients.
Tasks include responsibility for the overall performance of the assigned projects including financial, technical, client satisfaction, quality, safety, and schedule. Ensures that responsibilities throughout the project lifecycle (proposal phase, project startup and planning, project execution, reporting, and project closeout) are adhered to, delivered, and audited with a level of quality that meets or exceeds acceptable corporate standards for execution, profitability, quality, safety, and operational purpose.
Your Impact
- Participate in the development of project proposals, cost estimates, scope, schedules, and resource plans.
- Participate in developing the work breakdown structure (WBS) tasks and estimated costs.
- Update documentation within designated systems and processes, including: Risk (REF/RMP), Project Management Plan (PMP), Project Quality Plan (QP), Project Safety (PSP), and Communications Plan as necessary.
- Assist with facilitating project kick-off meetings with key stakeholders.
- Work collaboratively with Project Accounting to assist with monitoring and tracking project metrics, estimated time-to-completion, cash management, and budgeted margin for a project or an assigned portfolio of projects.
- Assist with budgeting, forecasting, scheduling, cost and change management and control.
- Coordinate with area/technical managers to address project resource and subcontractor requirements in a timely manner.
- Assist with overseeing subcontractors, and coordinating supplier submissions, invoices, and payments.
- Immediately communicate and escalate any project site Health & Safety or client issues to senior PM staff and leadership.
- Participate in problem project reviews, providing input about root cause issues and potential solutions to leadership and other stakeholders.
- Provide regular project reporting and updates to clients, technical area, and business unit managers.
- Liaise with the Procurement Department to closeout procurements and/or supplier agreements as appropriate.
- Complete formal project closeout activities, along with conducting and documenting a lessons-learned meeting with key project staff.
- Develop sufficient financial acumen to understand project financial data.
- Remain current in the latest Project Management techniques and practices (PMAP).
- Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures. Perform additional responsibilities as required by business needs.
Who You Are
Required Qualifications
- High School Diploma
- 7 years of relevant post education experience in a project management role within our industry.
- Understanding of project delivery process within the A/E/C industry and defined background and experience in project management.
- Competent analytical and organizational skills, with business acumen to bridge the business and project management.
- Capable critical thinking and problem-solving skills to make assessments and calculations involving the application of project management principles, with a sound understanding of intent, impact, and optimal outcomes.
- Highly effective interpersonal and communication skills when interacting with others, expressing ideas effectively and professionally.
- Capable self-leadership with attention to detail, multi-tasking, and adjusting readily to the changing prioritization of responsibilities in a dynamic work environment.
- Works independently with minimal oversight and strict adherence to QA/QC.
- Well-developed with technical writing, office automation, relevant software, MS Office suite products (e.g., Word, Excel, Visio, Project, SharePoint), technology, spreadsheets, and PM tools.
- Effective at coordinating resources, consultants, suppliers, subcontractors, and others to complete tasks competently and efficiently.
- Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
- Ability to work schedules conducive to project-specific requirements that may extend beyond the typical workweek. Occasional travel may be required depending on project-specific requirements.
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WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
