What are the responsibilities and job description for the Project Coordinator position at WTI?
Webworld Technologies, Inc. (WTI) is a Woman-Owned Small Business (WOSB) and a leading technology firm based in the National Capitol Region. WTI offers comprehensive solutions across the IT data management lifecycle, with competencies in: Driving business transformation through process reengineering, Predictive and Big Data Analytics, AI/ML, Business Intelligence Solutions and Zero Trust Architecture. We proudly serve a diverse client base in both Defense and Civilian agencies. We are committed to delivering best-value solutions that transform mission objectives into actionable outcomes. Join us in shaping the future of data-driven innovation. Visit us at https://www.wti-solutions.com/ to learn more.
Job Title: Project Coordinator (On-Site)
Location: Hampton, VA onsite Monday – Friday
Clearance Level: TS/SCI
Position Overview:
We are seeking a detail-oriented and proactive Project Coordinator to support our team members. In this role, you will assist with various administrative and operational tasks related to project execution, travel expense reporting, compiling monthly status reports, and organizing events. You will work closely with onsite Program Managers and Task Leads. The ideal candidate will be highly organized, able to work independently, and possess strong communication and analytical skills.
Key Responsibilities:
- Coordinate project schedules, meetings, and documentation (e.g., agendas, meeting minutes, project plans).
- Maintain and update project files, reports, and other project-related documentation.
- Edit and write documents in compliance with Air Force Tongue & Quill formatting standards.
- Research information to support teams and departments as needed.
- Help prepare and distribute status reports, progress updates, and other project-related communications.
- Process travel expense reports accurately and in a timely manner, ensuring compliance with company policies.
- Monitor travel-related expenses, track budgets, and assist in forecasting travel needs for upcoming projects.
- Coordinate logistics for team meetings, offsite events, or client visits.
- Perform other ad-hoc duties as assigned by the management team.
- Assist with other tasks as needed to support project execution.
Skills:
- Strong ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent time management skills and attention to detail.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools (MS Project or Power BI preferred).
- Excellent written and verbal communication skills.
- Ability to communicate effectively with team members, clients, and stakeholders.
- Ability to work independently with minimal supervision while also being a team player.
- Strong problem-solving skills and the ability to think critically when addressing challenges.
- Ability to handle changing priorities and tight deadlines in a fast-paced environment.
- Friendly, approachable demeanor with a customer-focused mindset.
- 2-4 years of administrative experience supporting multiple stakeholders.
Benefits:
100% company-paid Life, Short-Term, and Long-Term Disability Insurance, significant contributions toward Medical, Dental, and Vision coverage, and a 401(k) plan with company matching.
WTI is an Equal Opportunity Employer committed to providing Merit Based Hiring / Title VII / Vet / Disability.
