What are the responsibilities and job description for the Construction Project Administrator position at Wurster?
The Wurster Construction Project Administrator provides support to construction project managers by managing and distributing project documentation, facilitating information flow, obtaining approvals, reviewing plans, contracts, owner change events, owner change orders, and similar tasks. This position is also responsible for project management in current project management software, assists in the creation of subcontractor and supplier contracts, change orders, and tracks insurance and safety documentation for subcontractors.
Key Outcomes Expected
Work closely with the Project Manager and ensure projects are set up in current project software accurately and timely to begin the construction process, track progress, and invoice for the project during the entire phase of construction.
- Create schedules and submittal logs according to specifications for approval by architects and to direct the subcontractors.
- Distribute drawings and plans to the appropriate individuals.
- Create and track the cost impact on any design changes and/or change events. Create Change Orders for client to approve or deny.
- Enter punch list items in current project software to track the status.
- Create partial invoicing through current project software.
- Create all reporting for Principal in Charge (PIC) monthly meeting.
Timely and accurately begin the process to bring subcontractors onto the job.
- Submit Requests for Information (RFI ‘s) from subcontractors, including all pricing.
- Create contracts and purchase orders for subcontractors, ensuring the scope of work is correct, for Project Manager review and approval.
- Secure and track insurance certifications of all subcontractors.
- Track subcontractor safety forms.
Ensure the project meets financial goals by managing subcontractor invoicing.
- Receive invoices from subcontractors, cost code the invoice, verity the contract amount, review change orders, and identify what has been previous billed.
- Submit verified invoices to the Project Manager, who signs off and then submits to accounting for payment.
Facilitate overall communication between the corporate office, the jobsites, the architects, subcontractors and others as needed.
Attend and take minutes of meetings, which may include meetings with owners, subcontractors, etc., and distribute minutes to all attendees.
Assemble all close-out documents (Operation and Maintenance Manuals) according to the specification book, including warranties, record drawings, operation and maintenance manuals, etc. Create the final invoice for Project Manager.
Provide courteous, professional services to clients and present a positive image of Wurster Construction.
Other tasks as may be directed by the assigned Project Manager and COO.