What are the responsibilities and job description for the Accounting Assistant position at Wycoff Development & Construction?
Key Responsibilities : - Process incoming invoices, ensuring accurate entry into project budgets and QuickBooks. Verify formulas for completeness and accuracy.- Work with Project Managers to ensure invoices are approved and properly coded before processing payments.- Maintain complete and organized vendor files, including W-9 forms, insurance certificates, and other necessary documents.- Track and manage contractor liens, ensuring vendors are paid correctly before contractor payments are issued.- Process and pay invoices related to property management and development operations using Yardi software.- Manage incoming and outgoing mail, ensuring timely distribution.- Assist with phone support as needed, and help with subcontractor check pick-up.- Prepare and process change orders when client selections exceed budgets.- Collaborate with PMs to draft and finalize change orders based on detailed project descriptions.Qualifications : - Proficiency in Microsoft Excel, with the ability to create and troubleshoot formulas.- Experience with QuickBooks and Yardi software or similar property management platforms.- Excellent organizational skills and attention to detail.- Strong communication skills to effectively coordinate with internal teams and external vendors.- Ability to multitask and manage competing priorities.- Familiarity with lien management and compliance documentation in the construction industry is a plus.
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