What are the responsibilities and job description for the Receptionist position at Wynwood Rehabilitation and Healthcare Center?
We are looking for a Receptionist to manage our front desk on a daily (nightly) basis and to perform a variety of administrative and clerical tasks.
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Perform other clerical receptionist duties such as filing, photocopying, transcribing
- Prepare and monitor invoices
- Manage staff appointments
- Coordinate repairs to office equipment
- Maintain contact lists
- Excellent time management skills and ability to multi-task and prioritize work
