PERSONNEL VACANCY ANNOUNCEMENT

Secretary for Facilities & Transportation

Wythe County Public Schools

February 21, 2025

Job Description

This position is responsible for providing direct clerical support for Wythe County Public Schools’ facilities and transportation departments. The Secretary of Facilities and Transportation plays a key role in supporting these departments by performing a variety of administrative tasks, ensuring smooth operations, and assisting with day-to-day functions and operations. 

REPORTS TO:  Assistant Superintendent of Finance & Operations and Director of Transportation & Food Services

Preferred Qualifications:

• A high school diploma or equivalent is required; an associate’s degree or higher in office administration, business management, or a related field is preferred.
• Minimum of 5 years of experience in an administrative support role, preferably in a school district or public sector.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suites, and office equipment.
• Strong organizational and time-management skills with the ability to handle multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of transportation logistics and facilities management is a plus.
• Positive attitude, dependable, and punctual.

Essential Duties and Responsibilities:

The minimum performance expectations include, but are not limited to, the following functions/tasks:

• Serves as liaison to employees, community members, outside agencies, and the public concerning departmental information or complaints.
• Communicates with schools to assist with student bus concerns and other transportation information requests.
• Assist the Finance Department in the accounting systems necessary to ensure the accurate and timely payment of all bills. 
• Handle inquiries and resolve issues related to facilities maintenance and transportation services.
• Prepare bus driver contracts and statements in conformance with school board policies.
• Assist in the preparation of reports, budgets, and project timelines for both departments.
• Communicate with staff, students, and parents regarding transportation matters.
• Coordinate and schedule transportation routes, buses, and driver assignments.
• Distributes copies and files financial records.
• Compiles information from various sources for records and reports.
• Acts as receptionist, receiving visitors, parents, teachers, and students as needed.
• Ensures that all records are kept up to date, have all of the necessary documentation and are filed correctly.
• Coordinate with WCPS insurance companies on facilities, transportation, and student accidents.
• Updates and maintains the Transportation Handbook.
• Orders materials, supplies, and equipment.
• Maintains records and other pertinent data for school buses and vehicle fleet.
• Inventory list of all vehicles and purchase price of each.
• Monthly bus mileage, gas/oil usage, etc.
• Maintenance and service charts for buses and fleet vehicles.
• Prepares and distributes notices to drivers concerning the date and time for maintenance and service of their vehicle.
• Prepares year-end report for Pupil Transportation, Virginia Department of Education.
• Mail letters to prospective bus drivers on future bus driving classes. Gathers information on new drivers and notifies schools of eligible drivers once all training is successfully completed. 
• Assists with bids, RFP’s, and all related advertising.
• Helps coordinate transportation training and professional development.
• Maintains a high level of confidentiality.
• Performs other duties as assigned by supervisor.

260-DAY CONTRACT SALARY BASED ON THE 2024-2025 CLERICAL SALARY SCALE

Current qualified employees of the Wythe County School Board may submit a letter of interest. All other interested and qualified applicants may submit an application for employment and supporting documents for employment to:

Director of Personnel

Wythe County Public Schools

1570 West Reservoir Street

Wytheville, VA 24382

Telephone: (276) 228-5411; Fax: (276) 228-9192

Web Site: http://wythe.k12.va.us

APPLICATION DEADLINE: UNTIL FILLED

Notice of Non-Discrimination:

The Wythe County School Board is committed to nondiscrimination with regard to sex, sexual orientation, gender, gender identity, race, color, national origin, disability, religion, ancestry, age, marital status, pregnancy, childbirth or related medical conditions, military status, genetic information or any other characteristic protected by law, political affiliation, and provides equal access to the Boy Scouts and other designated youth groups. This commitment prevails in all of its policies and practices concerning staff, students, educational programs and services, and individuals and entities with whom the Board does business.

The following persons have been designated to handle inquiries regarding the non-discrimination policies: Director of Personnel and Human Resources or School Social Worker: 1570 W. Reservoir Wytheville, VA 24382, 276-228-5411. 

You may also contact these individuals at: 

https://wythe.k12.va.us/cms/One.aspx?portalId=433983&pageId=2352681  

For further information on notice of nondiscrimination, visit    https://www2.ed.gov/about/offices/list/ocr/index.html  for the address and phone number of the office that serves your area, or call 1-800-421-3481