Event Sales Administrator

Responsibilities

Sales

• Monitor event phone lines and email inbox, taking messages and forwarding calls to the appropriate team members in a timely, professional manner.
• Enter sale leads into Tripleseat, provide general pricing and information to all initial sales inquiries
• Assist sales team with client walkthroughs, providing information to clients with warmth and a charisma to kick off the Sales process.
• Oversee Wedding Room Blocks, setting up blocks for couples and being point of contact for questions during the booking & reservation process
• Assist with billing, recording, and tracking financials for Event Sales
• Build weekly reports for sales & operational meetings, e.g. BEO packets, F&B Sheets, Staffing Sheets, et al.
• Facilitate Sales team with miscellaneous projects as requested
• Maintain and organize Events office and records, including Invoice Breakdowns where applicable
• Selling and coordinating  semi private and PDR booking for Bar Blondeau and Le Crocodile Cellar

Coordinating

• Create and print event menus and signage using InDesign prior to all events.
• Assist Event Managers in preparing Event Detail Sheets.
• Post-event administration

Job requirements

• Motivated, high level of energy, sense of urgency and strong work ethic
• Fluency with Microsoft Office, Google Docs, InDesign and TripleSeat 
• Excellent written and verbal communication skills
• Flexible schedule with the ability to adjust as needed for business needs. 
• 5 Days in office including 1 weekend day (typically Saturday’s)
• Ability to independently manage multiple tasks and projects and meet deadlines
• Desire to succeed in special event management by consistently providing outstanding customer service
• Ability to communicate effectively with clients and colleagues through verbal and written methods
• Ability to remain calm under pressure, handle stress well and think on your feet
• Technical competence (Tripleseat, Mews, Prism, Google Suite, et al)
• Shows a high level of initiative, motivation, and detail orientation
• Able to present a calm and professional presence at all times.
• Bring a positive attitude and set and example and the correct tone for the team each day