What are the responsibilities and job description for the Business Administration Intern position at X-ES?
Extreme Engineering Solutions (X-ES) is seeking a highly-organized and detail-oriented individual to assist with efficiently managing the day-to-day flow of customer interaction while gaining exposure to multiple facets of the company’s operations, including account management, regional sales, and sales operations. This position will be fully onsite and in-person at our Verona, WI location from May - August 2025.
Duties and Responsibilities:
Support the Sales team with administrative tasks and daily functions related to general business administration with a very hands-on approach. Specific responsibilities may include:
- Perform research independently utilizing various tools to aid in reporting and database maintenance, while problem solving discrepancies by collaborating with other departments.
- Assist in completion of customer-requested supplier documentation such as surveys, certifications, and non-disclosure agreements, with a strong focus on attention to detail.
- Gain an understanding of company policies, processes, and product information, and respond to customer requests or other internal departments.
- Process purchase orders and change orders of varying complexity.
- Work on key projects related to processing business transactions and increasing the overall effectiveness of the Sales department.
Qualifications:
- Pursuing a Bachelor's degree in Business or a related field.
- Prior work experience in an office setting or providing customer service is a plus.
- Enthusiasm for problem solving and critical thinking, with the ability to learn new concepts and re-apply them in a dynamic and engaging environment.
- Strong organizational and interpersonal communication.
- Self-motivated with the ability to work independently on assigned tasks while maintaining a customer mindset and desire to help people.
- Prior experience managing multiple projects simultaneously and ensuring timely delivery of expected results.
- Computer proficiency with Microsoft Office, with the ability to perform data analysis.
Compensation and Benefits:
Extreme Engineering Solutions offers a competitive compensation package and excellent benefits, including:
- No-deductible, low-copay group health insurance (90% employer paid)
- Safe Harbor 401(k) contribution
X-ES also takes a casual, small-business approach to company culture. At our state-of-the-art office and manufacturing facility located in Madison’s growing tech corridor, there’s no formal dress code, flexible scheduling, and dedicated personal workspaces. Our employees kick back at regular company events and enjoy lunches from local pizza places and food carts. At X-ES, we strive to offer a comfortable, relaxed environment for our employees to do their best work.
X-ES is proud of its strong university partnerships and offers multiple student opportunities each year. Student employees make direct contributions to the company’s products, processes, and day-to-day operations.
About X-ES
When “rugged enough” isn’t rugged enough for embedded computing systems, industry leaders in the military, aerospace, industrial, and commercial sectors turn to Extreme Engineering Solutions (X-ES). Because we strive to be the premier provider of mission-critical embedded products while delivering exceptional levels of customer and employee satisfaction, we hire strong contributors and give them space to thrive. As a 100% employee-owned company, our employees both drive and directly benefit from our success. Together, we meticulously design and build products that stand up to some of the most extreme conditions on the planet.
X-ES is located on the far west side of Madison, WI. The company designs and manufactures rugged embedded computing solutions for a variety of applications. For more information, visit www.xes-inc.com.
X-ES is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other category protected by law.
All X-ES job postings and application procedures are posted in compliance with Section 39.08 of the Madison General Ordinances.
