What are the responsibilities and job description for the Administrative Assistant - Home Restoration Team position at Xact HD Restoration?
We are Xact HD Restoration, a leading construction company focused on residential home restoration. We seek an experienced Administrative Assistant to support our Home Restoration Team. The ideal candidate will have strong organizational skills, excellent customer service abilities, and experience in finance and project management.
The Administrative Assistant will play a critical role in maintaining efficient office operations and facilitating communication across all construction process aspects. Key responsibilities include:
Main Responsibilities
- Facilitate accurate and timely client communication regarding contract agreements, project timelines, and any updates or changes.
- Manage and coordinate subcontractor schedules, ensuring alignment with project timelines and effective communication among parties.
- Monitor and track project expenses, ensuring adherence to budgets and assisting with invoicing and financial reporting.
- Provide exceptional customer service through phone calls, emails, and interactions with clients, vendors, and subcontractors.
- Assist project managers with scheduling, documentation, and progress tracking for ongoing construction projects.
- Input project data into management software and generate regular reports for management review.
- Perform general administrative tasks to support the team and maintain smooth office operations.
Required Qualifications
- High school diploma required
- Pursuing a degree in Construction, Project Management, Business Administration, or a related field (A Plus)
- Verbal Communication Skills
- Attention to Detail
- Organizational and Time Management Skills
- Problem-Solving Skills and Adaptability
- Eagerness to Learn and be Trained
- Independence and Teamwork
- Microsoft Office Suite Proficiency
