What are the responsibilities and job description for the Office Manager position at Xaira Therapeutics?

About Xaira Therapeutics

Xaira is an innovative biotech startup focused on leveraging AI to transform drug discovery and development. The company is leading the development of generative AI models to design protein and antibody therapeutics, enabling the creation of medicines against historically hard-to-drug molecular targets. It is also developing foundation models for biology and disease to enable better target elucidation and patient stratification. Collectively, these technologies aim to continually enable the identification of novel therapies and to improve success in drug development. Xaira is headquartered in the San Francisco Bay Area, Seattle, and London.

About the Role

As the Office Manager, you will be the heart of our office operations, ensuring everything runs smoothly, efficiently, and with a touch of hospitality. This contract role is perfect for someone who thrives in a fast-paced setting, enjoys problem-solving, and takes pride in creating an organized and well-run office. You'll be in the office five days a week , playing a key role in shaping a positive and productive workplace experience.

Daily Operations & Office Environment

Serve as the main point of contact for all office-related needs, ensuring a seamless day-to-day experience.
Welcome and escort guests from the lobby, ensuring they feel comfortable and attended to.
Manage incoming and outgoing mail and shipments, coordinating with couriers as needed.
Keep office equipment (printers, scanners, coffee machines, etc.) in top shape by coordinating maintenance and troubleshooting issues.
Maintain conference rooms by ensuring supplies (markers, pens, tissues, hand sanitizer, etc.) are stocked and tech is functioning.
Oversee office supply inventory, tracking usage and replenishing as needed.

Kitchen & Social Spaces

Audit and restock snacks and drinks weekly to keep employees energized.

Monitor and track kitchen and snack spending to align with budget.

Keep the kitchen organized and clean-restocking cups, coffee, and other essentials.

Audit refrigerator contents, ensuring cleanliness and timely disposal of expired items.

Set up the break room and common spaces for larger meetings and gatherings.

Maintain drinks and snacks for the weekly social gathering and other events.

Events & Culture Support

Coordinate with lunch caterers weekly to ensure smooth meal service.

Assist with setup and cleanup for team lunches, meetings, and company gatherings.

Plan and decorate common areas for holidays, team celebrations, and special events (and handle takedown afterward).

Support company events, offsites, and team-building activities as needed.

Facilities & Vendor Management

Act as the primary liaison for property management, maintenance requests, and general building operations.

Oversee select vendor relationships (Shred-It, cleaning services, office supply providers, and more).

Evaluate and refine office procedures, identifying areas for efficiency improvements.

Other Duties & Ad Hoc Projects

Assist leadership and employees with miscellaneous administrative tasks as needed.

Be a problem-solver and proactive thinker, anticipating office needs before they arise.

Qualifications

Exceptional organizational skills - able to keep multiple tasks in order without missing details.

Strong communication skills - both written and verbal, ensuring smooth interactions with vendors, employees, and guests.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

A high degree of flexibility and people skills, making everyone feel supported.

Problem-solving mindset - thinking ahead to prevent issues before they occur.

Proficiency in Google Suite, Slack, and other office software (and ability to quickly learn new tools).

This role is ideal for someone who loves creating a well-run, welcoming office environment and takes pride in the details that make a workplace feel great. If you're proactive, resourceful, and love being the go-to person for making things happen, we'd love to have you on the team!

Compensation

The hourly range of $30 - $35 per hour; however, the base pay offered may vary depending on the market, job-related knowledge, skills and capabilities, and experience.

Xaira Therapeutics an equal-opportunity employer. We believe that our strength is in our differences. Our goal to build a diverse and inclusive team began on day one, and it will never end.

TO ALL RECRUITMENT AGENCIES : Xaira Therapeutics does not accept agency resumes. Please do not forward resumes to our jobs alias or employees. XairaTherapeutics is not responsible for any fees related to unsolicited resumes.

Salary : $30 - $35

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