Assistant Project Manager

The Role 

The Assistant Project Manager is responsible for overseeing the successful execution of apartment-only construction projects. This role encompasses setting budgets, creating and maintaining construction schedules, assembling and managing field staff, and ensuring projects meet schedule, budget, safety, and quality objectives. The Assistant Project Manager collaborates with various stakeholders to establish expectations and achieve project goals. The Assistant Project Manager will be required to be on-site and in the office.  

Essential Job Functions 

General Management 

Oversee all phases of the project lifecycle, including initiation, planning, execution, control, and closeout. Execute projects using industry-accepted processes for real estate construction management with a focus on budget, schedule, and quality. Manage project risk by identifying and mitigating operational challenges and obstacles. Develop Class III and VI construction budgets, including cost estimates, schedules, and pricing. Prepare, review, and manage bid packages, subcontractor scopes of work, and project budgets. Review construction plans and submittals in collaboration with consultants and development teams. Assist in obtaining permits and approvals, including public notices and jurisdictional coordination. Contribute to monthly construction-related reports, such as Development Community Reports. Identify and resolve root causes of project delays, hazards, and quality issues to minimize future risks. Ensure project closeout documents, such as Certificates of Occupancy and as-built drawings, are completed and filed appropriately. Enforce compliance with safety regulations and ensure adherence to the organization’s safety programs. 

Planning and Scheduling 

Define project implementation and deployment plans, including milestones and schedules. Maintain accurate project documentation, including budgets, forecasts, change orders, and vendor analyses. Utilize project management tools to monitor schedules, track tasks, and communicate progress. Collaborate with Superintendents on field issues, including regular site visits and progress tracking. Maintain construction schedules, ensuring projects remain on track and within budget. 

Relationship Management 

Lead and motivate project teams to safely complete work within the established parameters. Build and maintain strong relationships with internal teams, subcontractors, inspectors, suppliers, and municipalities. Negotiate commitments from all project stakeholders to ensure alignment and accountability. Empower and coach associates to achieve project outcomes, providing feedback and support. Collaborate with asset management teams and participate in regular meetings. Ensure safety training is provided to all associates. 

Non-Essential Functions 

• Manage procurement of materials and equipment as needed. 

• Prepare and track cost data. 

• Perform orders for appliances and all needed apartment-only materials 

• Perform other duties as assigned by the supervisor. 

Minimum Qualifications 

Education 

• Bachelor’s degree in Engineering, Architecture, Construction Management, Business, or a related field preferred. 

Certifications & Licensures 

• Valid driver’s license and automobile insurance, if applicable. 

• Certifications such as CPR/First Aid, OSHA 30, Superintendent/Site Safety Manager License (recommended), and PMP Certification (recommended). 

Experience 

• 5 years of experience managing residential, commercial, or hospitality construction projects. 

• Knowledge of all construction disciplines and phases, with experience in design, project cost accounting, and field operations. 

Knowledge, Skills, and Abilities 

• Strong leadership, organizational, and prioritization skills. 

• Exceptional interpersonal and communication abilities, with the capacity to be self-managed, work well under pressure and handle multiple tasks. 

• Proficiency in analytical and problem-solving skills. 

• Familiarity with project management software, such as Microsoft Project, Unifier (I-BEAM), Textura, Procore, Bluebeam, AutoCAD, Microsoft Excel (preferred). 

• Comprehensive knowledge of construction plans, building codes, and OSHA guidelines. 

• Strong business acumen, including negotiation skills and contract law knowledge. 

• Ability to perform intermediate mathematical calculations and interpret blueprints and floor plans. 

We know that our teams are the beating heart of our success and we’re committed to showing our appreciation.

We offer:

Comprehensive benefits — health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more. Click on Benefits (https://jobs.avalonbay.com/benefits) for information.

Growth based on achievement and promotion from within.

Associate recognition (a company-wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization – including destination awards, ‘AvalonBay’s Very Best’ recognition program and others!).

A 20% discount on our incredible apartment homes.

A culture built on purpose and our core values - A Commitment to Integrity, A Spirit of Caring, and A Focus on Continuous Improvement.