HR Office Coordinator

Description

About XeteX

At XeteX, our mission, vision, and values drive our company purpose: “Helping Buildings Breathe Better.” By designing and manufacturing high-performing energy recovery ventilation and air handling solutions for industrial and commercial buildings, XeteX produces a better world for all of us. 

XeteX was founded in 1984. In recent years, our Company has experienced unprecedented growth and has been recognized as an eight-time Inc. 5000 Honoree ranking as one of the fastest-growing private companies in America. Our headquarters are located in Coon Rapids, MN and our production facilities are based in La Crosse, WI. The La Crosse Facility is moving to Holmen, WI summer of 2025! 

Xetex is teaming with innovation, expertise, and outstanding people. That is why we value our people as our greatest asset! Our employees lead through integrity, apply creativity and talent, invent innovative solutions to meet new demands, and offer effective services/products to be leaders in the industry. By adding your creativity, innovations, and contributions, you take pride in being a valued member of our growth and success.

HR Office Coordinator

The HR Office Coordinator will provide administrative support to the Human Resources and Sales teams. This role is essential to ensuring smooth day-to-day operations by assisting with recruitment, employee record management, training coordination, and sales administration tasks. This person has strong multitasking abilities, excellent communication skills, and a proactive approach to problem-solving. 

  Job Duties: 

1. Sales Administration:
   1. Assist the sales team with scheduling meetings, preparing presentations, and managing client communication.
   2. Maintain and update sales databases, ensuring all client information is accurate and current.
   3. Process sales orders and order acknowledgements and ensure that all sales-related documents and processes are adhered to.
   4. Provide support for sales-related queries from clients and resolve issues promptly.
2. Human Resources Support:
   1. Assist in the recruitment process by scheduling interviews, communicating with candidates, and organizing hiring paperwork. 
   2. Help maintain employee records, ensuring compliance with both internal policies and regulatory requirements. 
   3. Assist with the administration of employee benefits, payroll processing, and other HR functions as needed. 
3. General Office Coordination:
   1. Serve as the primary point of contact for internal and external inquires related to HR and Sales administration.
   2. Ensure a well-organized office environment by managing supplies, scheduling team meetings, and supporting event planning efforts.
   3. Assist with ad-hoc administrative tasks and special projects to support the broader team. 

Requirements

1. Associate’s degree in Business Administration, Human Resources, or a related field (Bachelor’s degree preferred).
2. 2 years of experience in administrative support, HR coordination, or sales administration.
3. Strong organizational skills with the ability to multitask and prioritize effectively.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HRIS and CRM systems.
5. Excellent verbal and written communication skills.
6. Ability to work independently and as part of a team.
7. Ability to handle sensitive and confidential information with discretion. 
8. Preferred but not required: 
   1. Experience in manufacturing or a related industry.
   2. Basic knowledge of labor laws and HR best practices

Our Purpose

Through our purpose of “Helping Buildings Breathe Better,” XeteX unlocks the full potential of building environments through our innovative custom air handling solutions. We are dedicated to designing and manufacturing high-performance, sustainable systems that optimize building air quality, increase energy efficiency, elevate occupant comfort, and enhance operations.

Our Vision

Our vision is to be the premier HVAC air handling company, setting the standard for excellence in the industry. XeteX strives to provide exceptional solutions that create commercial and industrial building environments exceeding customer expectations in comfort and performance. Through continuous innovation, advanced technology, and a commitment to sustainability, our products contribute to a greener planet.

Our Mission

With a relentless focus on innovation and quality, XeteX exists to breathe life into commercial and industrial facilities to reach their highest capabilities.

XeteX is directed by a simple idea: “Always do the right thing,” that represents our five Core Values:

· Integrity - Being honest, transparent, and ethical. 

· Customer Focus - Prioritizing Customer needs in all we do.

· Excellence - Surpassing expectations in every aspect of our work.

· Collaboration - Embracing our collective strength which is the sum of our individual efforts.

· Autonomy - Empowering our people to make a difference.

Equal Opportunity Employer

XeteX is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.