What are the responsibilities and job description for the Human Resources Generalist Supervisor position at XLT Ovens?
Company Description
Located in Wichita, KS, XLT Ovens is a renowned innovator in the global food equipment industry, specializing in high-performance impingement conveyor ovens for pizzerias, restaurants, and foodservice establishments worldwide. With over two decades of experience, we prioritize excellence in engineering, manufacturing, and customer support to deliver superior quality and performance.
Role Description
The Human Resource Generalist Supervisor plays a central role in overseeing and executing all aspects of the Human Resources function. This individual ensures compliance with company policies, labor laws, and HR best practices. This role also supports the finance team with basic accounting functions as needed and payroll support functions, making it critical for the candidate to be organized, discreet, and detail-oriented. The Human Resource Generalist Supervisor will serve as a key resource for employees and management.
Key Responsibilities
Human Resources Functions
- Serve as the primary contact for all employee relations matters
- Maintain and update employee records, benefits, compensation, and job descriptions
- Administer benefits programs and serve as liaison with benefits providers
- Lead recruitment, interviewing, onboarding, and offboarding processes
- Lead or support employee development, training, and engagement initiatives
- Monitor and report on HR metrics such as turnover, absenteeism, and training compliance
- Conduct and document workplace investigations as necessary
- Partner with department managers to support staffing, training, and performance needs
- Serve as the main point of contact with the PEO provider
- Ensure confidentiality and professionalism in handling all HR matters
Policy and Compliance
- Maintain and revise company policies, employee handbook, and HR procedures
- Ensure compliance with state and federal employment laws (OSHA, FMLA, ADA, and other regulatory requirements)
- Prepare and submit reports for EEO, ACA, and other compliance filings
- Coordinate and lead internal audits for HR processes and files
Payroll and Timekeeping
- Oversee the timekeeping system and ensure accurate payroll data entry and review
- Collaborate with our PEO partner to ensure payroll is processed correctly and on time
- Maintain employee attendance records and PTO tracking
Support Accounting Functions
- Assist with invoice coding, reconciliation, and data entry
- Support monthly benefit reconciliation and invoice review
- Help maintain accurate records for audits and financial reporting
- Provide backup support for general ledger entries and month-end processes as needed
Training and Development
- Facilitate onboarding and initial orientation training for new hires
- Lead employee development and compliance training sessions
- Coordinate leadership training programs and cross-departmental workshops
Key Performance Criteria
- Exhibit professionalism and discretion in all HR and administrative matters
- Ensure accurate and timely execution of all HR processes
- Foster a positive and compliant workplace culture
- Maintain high employee retention and satisfaction levels
- Ensure 100% compliance with employment regulations and audits
- Effectively balance multiple tasks and deadlines with minimal supervision
Qualifications
Education/Knowledge
- Bachelor’s Degree in Human Resources, Business Administration, or related field (preferred)
- Working knowledge of HR practices, policies, and employment laws
- PHR or SHRM-CP certification is a plus
Experience
- Minimum 3–5 years in a Human Resources Generalist role, with at least 1–2 years in a supervisory or lead role
- Prior experience in a manufacturing or small business environment is preferred
- Experience with payroll systems and accounting support tasks is helpful
Technical Skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Comfortable with HR software, timekeeping systems, and accounting platforms
- Excellent written and verbal communication skills
Key Competencies
- Calm and professional demeanor under pressure
- High level of integrity and discretion
- Detail-oriented with strong organizational skills
- Ability to manage multiple priorities and deadlines
- Critical thinking and problem-solving
- Leadership mindset with servant leadership values
- Confident, accountable, and collaborative
- Adaptability and continuous improvement mindset
Apply at: https://xltovens.com/careers/