What are the responsibilities and job description for the CTF Training Specialist Administrative Support position at Y12?
Location: Oak Ridge, TN
Job Title: CTF Training Specialist Administrative Support
Career Level From: Senior Assistant
Career Level To:
Organization: Protective Force Oper & Trng (50872278)
Job Specialty: Administrative
Job Title: CTF Training Specialist Administrative Support
Career Level From: Senior Assistant
Career Level To:
Organization: Protective Force Oper & Trng (50872278)
Job Specialty: Administrative
What You'll Do
Performs a variety of activities in support of Protective Force (PF) training at the Central Training Facility (CTF). Also, provide timely and accurate data (verbal, printed and electronic) for management, auditors and scheduling, such as reports, tables, graphs, milestone tracking, and projections based on requirements. Conduct job analyses, create & update curriculum, and perform other duties as assigned.
FUNCTIONAL RESPONSIBILITIES:
Enter data, retrieve data via reports and exports, validate training records using the PF Security Training Records (STRS) database, the Y-12 Learning Management System (LMS) and associated interfaces. Work with developers, instructors, and site personnel to record new training modules and revise existing modules, as needed. Enter information accurately (i.e., module data content, scores, dates, personnel data, descriptions, recertification intervals, requirements, etc.). Interface with instructors and site personnel to ensure accurate information is recorded or edited (i.e., training records, personnel, compliance, etc.). Complete Basic Instructor Training (BIT), Job Analysis Training (JA), Curriculum Development Training (CD). Create and maintain CTF lesson plans, computer-based training modules, and site-specific PowerPoints. Develop and maintain CAS/SAS curriculum (as needed). Perform functions as a department Training Officer/ Administrator for entries and edits, (i.e., assigning requirements, etc. in the Y-12 LMS). Manage PF personnel PF-specific training and compliance training components: Maintain master compliance book to include current curricula and the personnel training and compliance training matrix. Determine compliance training requirements by position and/or by person. Communicate and coordinate with sites’ points of contact to maintain accurate information on personnel and requirements. Update LMS data as needed. Maintain the PF Ammunition Database (track ammo received, transferred, and disposed) and provide reports as needed for auditors, management, and site armorers. Employee is tasked with meeting all obligations within given deadlines and if complications are identified, solutions are found, if possible and employed to complete assigned tasks. Provide training and guidance to others as needed, such as on-the job training (OJT), training compliance, deficiencies, and other processes. Perform administrative/clerical tasks as needed. Assist CTF staff with tasks such as filing, assembling books for classes and other clerical duties. Work with other sites Curriculum Developers to set up programs and spreadsheets for tracking OJT for those sites. Work with Protective Force (PF) Scheduling and Personnel Management to coordinate training conducted at the Central Training Facility (CTF) and assist with the fit-for-duty management.
Enter data, retrieve data via reports and exports, validate training records using the PF Security Training Records (STRS) database, the Y-12 Learning Management System (LMS) and associated interfaces. Work with developers, instructors, and site personnel to record new training modules and revise existing modules, as needed. Enter information accurately (i.e., module data content, scores, dates, personnel data, descriptions, recertification intervals, requirements, etc.). Interface with instructors and site personnel to ensure accurate information is recorded or edited (i.e., training records, personnel, compliance, etc.). Complete Basic Instructor Training (BIT), Job Analysis Training (JA), Curriculum Development Training (CD). Create and maintain CTF lesson plans, computer-based training modules, and site-specific PowerPoints. Develop and maintain CAS/SAS curriculum (as needed). Perform functions as a department Training Officer/ Administrator for entries and edits, (i.e., assigning requirements, etc. in the Y-12 LMS). Manage PF personnel PF-specific training and compliance training components: Maintain master compliance book to include current curricula and the personnel training and compliance training matrix. Determine compliance training requirements by position and/or by person. Communicate and coordinate with sites’ points of contact to maintain accurate information on personnel and requirements. Update LMS data as needed. Maintain the PF Ammunition Database (track ammo received, transferred, and disposed) and provide reports as needed for auditors, management, and site armorers. Employee is tasked with meeting all obligations within given deadlines and if complications are identified, solutions are found, if possible and employed to complete assigned tasks. Provide training and guidance to others as needed, such as on-the job training (OJT), training compliance, deficiencies, and other processes. Perform administrative/clerical tasks as needed. Assist CTF staff with tasks such as filing, assembling books for classes and other clerical duties. Work with other sites Curriculum Developers to set up programs and spreadsheets for tracking OJT for those sites. Work with Protective Force (PF) Scheduling and Personnel Management to coordinate training conducted at the Central Training Facility (CTF) and assist with the fit-for-duty management.
What You Can Expect
- Meaningful work and unique opportunities to support missions vital to national and global security
- Top-notch, dedicated colleagues
- Generous pay and benefits with a stable organization
- Career advancement and professional development programs
- Work-life balance fostered through flexible work options and wellness initiatives
Minimum Job Requirements
- High School Diploma or GED required and 4 years of relevant work experience: administrative functions and/or database entry/operations
- OR Associate degree: Minimum 2 years of relevant experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, Access) or equivalent
- Able to obtain and maintain a DOE “Q” clearance (non-HRP)
Preferred Job Requirements
- Requires skill in assembling, formatting, evaluating and analyzing data
- Able to interpret data and prepare summary reports for managerial and budget purposes
- Able to perform basic statistical and mathematical functions
- Able to be a good team member and work with others
- Able to use good human relations skills
- Skill in written and verbal communication
- A basic understanding of PF functions and training requirements
Why Y-12?
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Y-12, you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712), which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.
This position may be categorized as a “designated position” identified by 10 C.F.R. Part 709, requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.
CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit and without regard to race, color, religion, sex, sexual orientation, national origin, protected veteran status or disability.
