What are the responsibilities and job description for the Subcontract Management Program Administrator position at Y12?
Location: Oak Ridge, TN
Job Title: Subcontract Management Program Administrator
Career Level From: Associate
Career Level To: Specialist
Organization: SCM Business Management (50001366)
Job Specialty: General Procurement
Job Title: Subcontract Management Program Administrator
Career Level From: Associate
Career Level To: Specialist
Organization: SCM Business Management (50001366)
Job Specialty: General Procurement
What You'll Do
The Supply Chain Management (SCM) Subcontract Management Program Administrator is responsible for administering the Subcontract Management Program and its associated portfolio of related training, tasks, and other work scope in an integrated, coordinated, and efficient manner. The position establishes standards for the technical oversight of Company subcontracts and task orders throughout the subcontract lifecycle; assists end-users (Subcontract Technical Representatives (STRs), Procurement Representatives (PRs), Subject Matter Experts (SMEs), and others) associated with this program; and leads and maintains the training and qualification requirements for the program. The position also performs STR procedural development; reporting; and serves as a point of contact for functional requirements, direction, and coordination of program requirements and processes.
Key job functions include:
- Provides STR oversight under the direction of the Senior Manager, Supply Chain Business Management.
- Ensures the continuity of a compliant, active, economical, and effective STR Program for the Company in response to contractual obligations and DOE flow down of delegated (subcontract oversight) authority.
- Develops, schedules, and manages the implementation of the STR training program.
- Serves as a point of contact to assist with subcontract management and STR issues.
- Performs regular self-assessments and ensures any necessary corrective actions are taken.
- Oversees the STR delegation process, termination process, and evaluation ratings.
- Distributes a monthly newsletter to Company employees.
- Maintains a strong working relationship with internal stakeholders, subcontractors, and Company organizations.
- Responsible for maintaining a thorough knowledge of applicable Federal, State, DOE, and Y-12 regulations.
- Performs other duties as assigned.
What You Can Expect
- Meaningful work and unique opportunities to support missions vital to national and global security
- Top-notch, dedicated colleagues
- Generous pay and benefits with a stable organization
- Career advancement and professional development programs
- Work-life balance fostered through flexible work options and wellness initiatives
Minimum Job Requirements
- Bachelor's degree
- OR Master's degree
- OR Eight or more years of education and/or relevant experience may be considered to satisfy educational and years-of-experience requirements for this posting.
Preferred Job Requirements
- Bachelor's degree: Minimum 2 years of relevant experience.
- OR, a Master's degree: Minimum 1 year of relevant experience.
- Demonstrated organizational skills with high level of accuracy and attention to detail, possess the ability to multi-task, think critically/analytically, troubleshoot, and work in a collaborative environment.
- Strong written and verbal communication skills for interfacing with vendors and internal stakeholders.
- Self-motivated, have ability to perform independent problem solving and analysis, and prioritize work to meet deadlines.
- Excellent interpersonal skills and the ability to deal effectively with customers at all levels.
- Ability to manage, organize, and analyze large amounts of data.
- Bachelors' degree in a Business related field with an emphasis in Project Management or Supply Chain is preferred.
- Good understanding of risk management, risk mitigation, and contingency planning.
- Ability to tailor communication based on audience, leading meetings, and influence others to meet deadlines.
- Previous experience with procurement or supply chain operations business processes.
Why Y-12?
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Y-12, you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712), which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.
This position may be categorized as a “designated position” identified by 10 C.F.R. Part 709, requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.
CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit and without regard to race, color, religion, sex, sexual orientation, national origin, protected veteran status or disability.
