Compliance Officer

POSITION TITLE: Compliance Officer

DEPARTMENT: Administration

WAGE: Grade 19, DOE 

FLSA STATUS: Exempt 

ESC CODE: 13-1041

FUNDING SOURCE: Indirect

OPENING: April 25, 2025

CLOSING: May 5, 2025

Position Summary:

The Compliance Officer has principal authority and responsibility for the development, implementation, oversight and evaluation of all aspects of Yakutat Tlingit Tribe’s (YTT) Compliance Program.  The Compliance Manager is authorized to investigate all instances of suspected illegal or unethical conduct and may upon obtaining appropriate authorization, and consistent with Tribe’s budget constraints, seeking the advice of qualified legal counsel and hire outside investigators and/or consultants.

This position requires compliance with Tribe’s compliance standards, including its Standards of Conduct, Compliance Program, and policies and procedures. Such compliance will be an element considered as part of the position’s regular performance evaluation. 

 Essential Functions:

• The Compliance Officer has all the duties and responsibilities that are ordinarily delegated to Compliance Officers. As part of these duties and responsibilities, the Compliance Officer is responsible for the following Compliance Program activities on behalf of the Yakutat Tlingit Tribe.
• Overseeing and monitoring the development and implementation of the Tribe’s Compliance Program through establishment of the annual work plan.
• Works with the Risk Manager to identify high risk areas through risk assessments and other means;
• Identifying methods to reduce vulnerability to fraud and abuse, such as conducting periodic audits, developing effective lines of communication on compliance issues and prepare written practice standards and procedures.
• Serves as lead and takes primary responsibility for the implementation of a new compliance management software program used to comply with federal laws and regulations. Tasks will include data entry of employees, vendors, contract agreements and policies and procedures.  
• Periodically revising the Compliance Program and its policies and procedures or recommending such revisions to the Policy and Procedure Committee and/or YTT Tribal Council, of changes in laws and/or in standards and procedures that apply to various departments.
• Suggesting policies related to compliance to the Tribal Council and developing procedures implementing policies approved by the Council.
• Coordinates training programs with Human Resources that focus on the components of the Compliance Program and seeks to ensure that all individuals affiliated with YTT, (i.e. Council members, employees, contractors, vendors, agents and volunteers) are knowledgeable of and comply with pertinent Federal and state standards of various departments.
• Coordinate with Human Resources to ensure that the HHS OIG’s List of Excluded Individuals and Entities and the General Services Administration system for award management has been checked with respect to all individuals affiliated with YTT.
• Receiving reports or allegations of unethical, improper conduct or business practices and responding to such reports, by conducting investigations independently, in coordination with qualified legal counsel, or by delegating the responsibility for conducting an investigation to other staff or to a qualified third party and implementing and monitoring appropriate corrective action and subsequent compliance.
• Coordinating with Human Resources to ensure the consistent and fair application of disciplinary action, when applicable.
• Reports information on the activities of the Compliance Program to the Executive Director (ED) and Tribal Council on a quarterly basis.
• Serves as the Health Insurance Portability and Accountability Act (HIPAA) Privacy Officer and is responsible for the oversight of Privacy Rule implementation by departments and has the ultimate responsibility for ensuring HIPAA Privacy Rule policies are implemented and followed. 
•  Ensure that the necessary and appropriate HIPAA related policies are developed and implemented to safeguard the integrity, confidentiality and availability of Electronic Protected Health Information (EPHI) within the covered entity.
• Ensure that the necessary infrastructure of personnel, procedures and systems is in place to: a) develop and implement the necessary HIPAA related policies; b) monitor, audit and review compliance with all HIPAA related policies; c) provide a mechanism for reporting incidents and HIPAA security violations; and d) act as a spokesperson and single point of contact for YTT and YCHC in all issues relating to HIPAA security.
• Serves as the lead for the review and resolution of reported complaints and/or incidents; ensures complaints/incidents are properly documented in Compliatrics; follow-up with key stakeholders to ensure timely resolution.
• Must comply with federal laws and regulations as required by the HIPAA.
• Performs other duties as assigned.

Knowledge, Skills and Abilities:

Knowledge of:

• State and federal employment and labor laws and practices.
• Structure, functions and operations of Yakutat Tlingit Tribes departments.
• Self-governing tribal, Federal and state laws and guidelines for the administration of federally funded grant projects.
• Correct business practices, correspondence, and typing formats, including grammar, composition, spelling and punctuation.
• In-depth understanding of health care delivery systems, principles and practices.
• Management principles and practices.
• Relevant federal, state and local laws, accrediting agency rules and regulations.

Ability to

• Understand, analyze, and interpret Federal and state laws and regulations, grantor guidelines, financial reports, and legal documents.
• Respond effectively to complex inquiries from grantors and regulatory agencies.
• Identify and resolve problems in a timely manner; gather and analyzes information skillfully; develop alternative solutions; work well in group problem solving situations; and uses reason even when dealing with emotional topics.
• Draft, review, and edit legal documents to ensure accuracy, compliance, and clarity.
• Willingness to work flexible hours in order to meet the organization’s needs/demands.
• Work with personal computers and utilize a variety of software applications, including database and office software systems.
• Communicate clearly and effectively, both orally and in writing, using tact and sensitivity.

Skill in

• Exercising good judgment and creative problem solving.
• Negotiation and conflict resolution.
• Developing and making effective presentations.
• Project management, establishing priorities, planning, and organizing work.
• Interpersonal relations.
• Use of personal computers and a variety of job-related software applications.
• Oral and written communication.
• Problem solving, mediating and resolving disputes, and interpersonal relations.

Work Environment/Physical Demands:

The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, requiring use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.

The work is sedentary. Typically, the employee sits comfortably to do the work.  However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. The employee must be able to read, write, speak and hear.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory and Management Responsibility:

This position has responsibility and authority for the accomplishment of objectives and utilization of resources YTT Compliance function. The employee carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Minimum Qualifications:

• High school diploma or GED required. 
• Bachelor’s degree in business administration, Health Administration, or another related field. Post-secondary education or experience which provides the expertise required to perform effectively the functions of the position may substitute for the degree on a year for year basis.
• Three (3) years of progressively responsible relevant experience including at least two (2) years of supervisory/management experience.
• Must be 18 years of age or older.
• Experience working with IHS and Community Health Center agencies helpful but not required.
• Experience in working with the Native American population preferred
• Must successfully pass a National Criminal and State background check.
• Valid Alaska Driver’s License. 
  
  

Disclosures:

 We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.

• THE YAKUTAT TLINGIT TRIBE IS A DRUG FREE WORKPLACE. THIS POSITION MAY BE SUBJECT TO RANDOM DRUG TESTING AND CRIMINAL HISTORY CHECK.  
  

• Preference will be given to qualified Yakutat Tlingit Tribal Member and/or Alaska Native candidates.

• NATIVE AMERICAN PREFERENCE WILL BE APPLIED TO HIRING OF THIS POSITION AS DEFINED IN TITLE 25, US CODE, CHAPTER 14, SUBCHAPTER V, SUBSECTION 273 AND 274.  WE ARE AN EQUAL OPPORTUNITY EMPLOYER WITH PREFERENCE GIVEN TO QUALIFIED NATIVE AMERICAN/ALASKA NATIVE APPLICANTS IN ACCORDANCE WITH FEDERAL LAW AND TRIBAL POLICY.

Salary : $77,859