Administrative Coord- Payroll

Description

Job Summary:  Responsible for day-to-day administration of YNA’s time and attendance module and follow-up with associates as needed; processes weekly payroll for American exempt and non-exempt associates and handles Japanese payroll; and administers attendance and HQ bonuses.  

Essential Functions  
1.    Maintains associate HRIS files by updating all associate transfers and payroll changes into HRIS and time-keeping system and periodically run reports to verify the accuracy of information contained within the database.
2.    Designs reports for payroll/HRIS/timekeeping system to verify the accuracy of information contained within the system databases.
3.    Processes payroll for exempt and non-exempt American Associates by running punch details to allow supervisors to approve non-exempt work hours, processing absence sheets, exception reports and vacation request in time-keeping system, and entering all pay data for final processing.
4.    Answers attendance and vacation related questions and provides assistance to associates with other questions, needs and concerns when other Administration staff is unavailable.
5.    Maintains payroll, termination, child support and medical files for all associates.
6.    Maintains petty cash and reconciles monthly with accounting.
7.    Performs other duties as assigned.
 
Other Functions  
1.    Interacts with co-workers, customers, outside vendors, and government officials.
2.    Maintains a clean working environment.
3.    Continuously seeks to improve processes and procedures.
4.    Promotes a safe working environment for all Associates.
 

Qualifications

Requirements 
Education:  High School Diploma or equivalent is preferred. 

Experience:    Requires 1-2 years’ experience in an office environment.  Knowledge of and 1-2 years prior experience with payroll processing/HRIS.

Skills  Position requires good interpersonal, time-management, and organizational skills as well as the ability to multi-task despite distractions. Intermediate to advanced level computer skills especially in Microsoft Office Suite, exceptional attention to detail, and accuracy are crucial in this position. The ability to gain the trust of Associates and maintain confidentiality is essential.  Incumbent must be willing to become familiar with applicable federal, state, and local wage & hour provisions and tax laws.

Working Conditions  The position requires the ability to work in a climate-controlled office, walk on concrete floors, lift up to 20 pounds, perform repetitive keystrokes on a continual basis, and occasionally bend, kneel, twist, and reach.