Membership Marketing Manager

Membership & Marketing Manager

Yamhill County Historical Society

JOB TITLE: Membership and Marketing Coordinator

JOB TYPE: Temporary, Part Time – 32 hours per week

LOCATION: McMinnville, OR

Salary/rate: $23.50/hour

Requirements: Weekend and evening work required as needed

The Yamhill County Historical Society is a 501(c)(3), not-for-profit educational and public service organization engaged to protect, preserve, and share the history and heritage of Yamhill County.

GENERAL JOB DESCRIPTION

The Membership & Marketing Manager is responsible for managing the organization's office administration, membership activities, and marketing initiatives. This position manages development and implementation of strategic marketing plans, manages venue rentals, curates content for the newsletter, executes marketing strategies including social media, and oversees retail operations. The role drives brand awareness, increases museum attendance, and ensures a seamless visitor experience. They work closely with museum staff and the following committees: Visitor Services, Community Engagement, and Editorial.

DUTIES AND RESPONSIBILITIES

Office Management

· Manage the day-to-day office operations, including organizing files, maintaining supplies, and overseeing administrative tasks.

· Coordinate and maintain office supply inventory, ordering and restocking as necessary.

· Manage the YCHS store through budget, inventories, purchasing, displaying, recommending new products, Square oversight, and production of daily ledgers.

Marketing Management

· Manage the museum's online presence by creating and managing content across various marketing channels, including social media, email newsletters, and website.

· Create and manage the marketing budget, ensuring efficient allocation of resources.

· Plan and execute marketing campaigns to increase brand awareness, drive attendance, and engage our target audience.

· Oversee the production of promotional materials, including brochures, signage, and advertisements.

· Develop and maintain relationships with media outlets to secure press coverage and maximize exposure.

· Create and implement annual mailings such as membership renewal, annual appeals, and marketing materials.

· Work with the Executive Director to ensure capturing photographs and videos necessary for marketing purposes.

· Work with the Executive Director to coordinate and implement Giving Tuesday and monthly giving campaigns.

Membership Management

· Manage the Contacts side of the Past Perfect database including, but not limited to, membership, donations, campaigns, and mailings.

· Process memberships in Past Perfect and Square as needed.

· Recruit new members at events and programs.

· Create mailing lists, labels, etc. needed for membership and mailing list mailings.

· Create content for and assemble quarterly newsletter.

· Print membership lists as needed for events, programs and other activities.

· Other duties as assigned.

Rental Management

· Coordinate all aspects of the rental process, including inquiries, bookings, contracts, and payments.

· Conduct site visits with prospective clients to showcase the venue and its unique features.

· Assist with event planning and execution, including logistics, promotion, and onsite coordination.

· And all other duties as assigned by YCHS President and/or Executive Director

Job Requirements and Qualifications

1. Work Schedule: Ability to work any shift as assigned, including evenings, weekends and holidays. Hours are primarily Monday - Friday 10:00 am to 4:00 pm., but work hours can be flexed as long as the proposed flex schedule meets agency needs and receives the approval of the Director. Ability to work additional hours as program needs or other circumstances demand.

2. Experience / Training: Excellent interpersonal skills, verbal and written communication skills, and ability to follow and give clear instruction. Strong organizational skills. Understanding of various computer databases and task specific software such as, but not limited to: Word, Excel, Quick Books, Publisher, Photoshop, Past Perfect and Square preferred.

3. Physical Requirements: Ability to perform administrative duties such as: sitting to type; standing to file; bending over to low files; reach above head height to retrieve or put away high files; walk 500 feet to retrieve mail and ; and carry materials to and from meetings. Ability to exert 25 pounds of force frequently to lift, carry, push, pull or otherwise move objects. Ability to stoop, sit or stand for long periods of time and possess sufficient physical mobility and stamina to fulfill the functions of the position held.

4. Employer's Rights: This job description does not list all the duties of the position. You may be asked by supervisors or managers to perform other duties. The employer has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

Job Type: Part-time

Pay: $3,832.00 per month

Expected hours: 32 per week

Schedule:

• 8 hour shift
• Evening shift
• Weekends as needed

Education:

• Bachelor's (Preferred)

Experience:

• Marketing: 1 year (Required)
• Membership: 1 year (Required)

Experience:

• Marketing: 1 year (Required)
• Membership: 1 year (Required)

Ability to Commute:

• McMinnville, OR 97128 (Required)

Ability to Relocate:

• McMinnville, OR 97128: Relocate before starting work (Preferred)

Work Location: In person

Salary : $24