Office and Administrative Associate

Office & Administrative Associate

$50,000-$55,650 Full-time, Salaried with benefits – Steamboat Springs, CO

About YVSC

Yampa Valley Sustainability Council (YVSC) is a 501(c)(3) nonprofit organization located in Steamboat Springs, CO (Routt County) (www.yvsc.org). Established in 2009, YVSC is guided by the mission, “to serve as a leader, resource and catalyst for building a sustainable and resilient Yampa Valley region.” Recognizing the urgent need to address climate change, YVSC is focused on serving as a regional hub for climate mitigation and adaptation actions that put Northwest on track to a lower-carbon and more resilient future. YVSC works to reduce carbon emissions and build resilience to current and project changes through our four Priority Areas: Energy, Transportation, Resilient Land and Water and Waste/Circularity. We use a range of approaches to advance action on the ground, including: programs, partnerships, planning, policy development and advocacy, project implementation, trainings and educational workshops, conferences and speaker events.

Position Description

YVSC is committed to impact, collaboration and strengthening community connections across a range of stakeholders, partners and donors, which requires administering a welcoming and organized office and providing support to a fast paced team. The Office & Administrative Associate serves a support role to our organization at large, supporting office-wide needs including events logistics, resource and supply management, human resources and program administration where needed. This position reports primarily to the Executive Director.

Primary Responsibilities

HR/Administrative Support ● Manage administrative aspects of employee recruitment and onboarding processes, prepare new hire paperwork. ● Manage employee benefits administration and organizational insurance. Complete required administrative filings and record-keeping. ● Maintain YVSC’s digital database management systems (Salesforce, Google Drive, Microsoft Office). ● Ensure compliance with all local, state and federal accounting and reporting requirements. ● Receive mail, support bank deposits and financing activities as assigned. ● Help maintain up-to-date internal organizational policies and practices (professional development administration, human resource policies, etc.) to align with best practices.

Office/Team Support ● Staff front desk to welcome and direct office visitors, calls and emails to correct information and/or staff. ● Manage and maintain professional work environment and supply inventory. ● Coordinate general building management and upkeep services and contracts.Schedule meetings and team building sessions as required. Coordinate use of meeting rooms to support program activities such as events, workshops, etc. ● Manage updating and sharing information on staff and board - i.e. contact lists, birthdays, work anniversaries, etc. ● As appropriate, assist program staff and work as a member of program teams to ensure the effective and efficient operations of YVSC, filing and record keeping, preparing materials for project meetings and handling related routine correspondence. ● Support administrative and logistical duties as assigned.

Events Responsibilities ● Coordinate event planning logistics (ie. ticketing, invitations, venue reservations, catering, volunteer coordination, etc. ● Support run of show of events as needed, and support event communications and promotions as needed. ● Coordinate and lead event set up, take down and clean up.

Required Qualifications ● Bachelor’s Degree and a minimum of two years of related experience, or equivalent combination of education and experience. ● Experience managing human resources and administrative tasks surrounding employee benefits, compliance with state and federal regulations and general operations. ● Proficient in database management, Microsoft Office, Google Suite. ● Ability to work in-person at the YVSC office. ● Proven ability to work as a team player with diverse groups; strong interpersonal skills. ● Excellent time management skills and ability to work in a fast-paced environment with multiple overlapping deadlines. ● Highly motivated self-starter with strong organizational skills. ● Attention to detail and accuracy, ability to plan ahead and organize, strong communication and problem solving skills. ● High level of integrity, professional maturity and sound judgment. ● Ability to handle confidential information with discretion. ● Commitment to diversity, equity, inclusion and accessibility. ● Ability to learn and adapt to new systems and processes quickly.    

Helpful Qualifications ● Background with nonprofit organizations or philanthropy. ● Proficient in Canva and/or Adobe.

Salary and Benefits

Salary and Benefits This position is full-time, salaried with a starting rate of $50,000-$55,650. Salary is commensurate with experience. This position includes benefits: medical, dental, vision, flexible schedule, paid time off and SIMPLE IRA. A part-time position could be considered for the right candidate.

How to Apply

How to Apply To apply, submit a cover letter, resume and list of three professional references to info@yvsc.org by 11:59 p.m. MT on February 28, 2025. Only complete applications will be considered.

YVSC is an Equal Opportunity Employer. YVSC encourages applications from individuals from any race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, without regard of results of genetic testing or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

YVSC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to info@yvsc.org with Request for Accommodation in the subject line.