Legal Secretary (Seasonal) - Adult Probation (Cottonwood)

This is a seasonal position which is on-call or as needed not to exceed 1040 hours per fiscal year

Under general supervision, performs paraprofessional work of moderate difficulty in a variety of legal secretarial and office duties specific to the assigned department.

• Formats and types letters, memoranda, and various legal documents from copy and rough draft. Files appropriate documents with the court and obtains hearing dates. Files documents with the appropriate court.   
• Assists clients, courts, and general-public telephonically and/or in person.   
• Processes, copies, and logs incoming documents.   
• Provides disclosure information to attorneys.  
• Opens new files and prepares initial legal documents.  
• Maintains calendars for attorneys.
• Copies and faxes documents for the office. Purchases supplies and coordinates activities relative to office functions such as maintenance issues, obtaining vehicle services, and the like.
• Performs other job-related duties as assigned.

Education:
High school diploma or equivalent.

Experience:
A minimum of two (2) years of general office, legal secretary, and/or administrative support experience.

Additional Requirements:

Must possess a valid Arizona driver’s license.

Required Knowledge, Skills, and Abilities:  

Knowledge of:

• Legal terminology and legal forms and documents.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Customer service.
• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Provide timely, accurate, professional, and confidential legal support.
• Prepare correspondence, write reports, and design forms.
• Answer inquiries and questions.
• Make inferences from written materials.
• Multitask and prioritize autonomously.
• Type at a minimum speed of sixty (60) WMP.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.  
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.
  
  

Work Environment: 
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements: 
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:

FLSA: Non-Exempt 
Grade: 5 
Classification: Classified 
Safety Sensitive: No

Salary : $21 - $26