Legal Secretary - Adult Probation (Dewey)

Role

Major Duties, Responsibilities

• Formats and types letters, memoranda, and various legal documents from copy and rough draft. Files appropriate documents with the court and obtains hearing dates. Files documents with the appropriate court.
• Assists clients, courts, and general-public telephonically and/or in person.
• Processes, copies, and logs incoming documents.
• Provides disclosure information to attorneys.
• Opens new files and prepares initial legal documents.
• Maintains calendars for attorneys.
• Copies and faxes documents for the office. Purchases supplies and coordinates activities relative to office functions such as maintenance issues, obtaining vehicle services, and the like.
• Performs other job-related duties as assigned.

Minimum Qualifications

Other Skills

• Legal terminology and legal forms and documents.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

• Customer service.
• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

• Provide timely, accurate, professional, and confidential legal support.
• Prepare correspondence, write reports, and design forms.
• Answer inquiries and questions.
• Make inferences from written materials.
• Multitask and prioritize autonomously.
• Type at a minimum speed of sixty (60) WMP.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

FLSA: Non-Exempt
Grade: 5
Classification: Classified
Safety Sensitive: No

• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance – Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program

• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)

• Part-Time, Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.