Events & Communications Coordinator at YCCF

Yellowstone Club is paradise in Montana. A private residential community in Big Sky, Montana, Yellowstone Club offers its Members the world’s only private ski and golf community. With fabulous skiing and snowboarding and the most gorgeous spring and summer weather to enjoy the 18-hole golf course, rivers, hiking, biking, and more, our Members love being a part of this exceptional community. Our employees make the Yellowstone Club experience come alive. If you would love being a part of the Montana charm and providing the highest level of guest service, ensuring no detail is too small to overlook, and being a part of creating experiences, then Yellowstone Club is looking for you.

The Yellowstone Club Community Foundation is seeking candidates for Events and Communications Coordinator. The YCCF fosters philanthropy, volunteerism, and capacity for local organizations addressing the greatest needs in the areas of livability, health & wellness, environment, arts & culture, and education. By providing philanthropic leadership in the greater Big Sky region, the Foundation awards grants and sponsorships to nonprofit organizations, offers student scholarships, and coordinates collaborative efforts to respond to the region's complex needs.

The Events and Communications Coordinator will play a key role in supporting the Foundation’s mission by assisting in the planning and execution of events, managing communications, and providing executive support to the Vice President of Philanthropy. This role is ideal for a detail-oriented, organized, and creative professional with strong communication skills and a passion for philanthropy.

Essential Job Functions:

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

General

• Strong written and verbal communication skills.
• A clear, thoughtful, and polite communicator.
• Strong organizational and attention to detail skills.
• The ability to complete tasks promptly without error.
• The ability to manage tasks and time independently.
• Reliable and consistent in all areas.
• Approachable and helpful; team-oriented and driven.
• Ability to maintain confidentiality.
  
  
  

Event Planning & Execution

• Assist in planning and executing all Foundation events, including donor appreciation gatherings, fundraising events, and community engagement initiatives.
• Coordinate logistics such as venue selection, catering, guest lists, invitations, and materials.
• Track RSVPs and manage event communications with attendees.
• Work closely with vendors, volunteers, and internal teams to ensure seamless event execution.
• Provide on-site support at events, including setup, registration, and troubleshooting.
  
  
  

Communications

• Coordinate the development and distribute Foundation donor communications, including newsletters, donor updates, and event invitations.
• Manage the Foundation’s social media platforms, creating engaging content and ensuring consistent messaging.
• Draft and send emails on behalf of Development team to donors, members, and partners.
• Maintain and update the Foundation’s website with current events and communications.
• Ensure all external communications align with the Foundation’s branding and messaging strategy.
• Prepare meeting and presentation materials, as needed.
  
  
  

Executive Support

• Manage the Vice President of Philanthropy’s calendar, scheduling meetings and appointments.
• Track RSVPs and send meeting invites for donor engagements and internal meetings.
• Respond to routine emails on behalf of the Vice President, ensuring timely and professional communication.
• Prepare meeting materials, take notes, and follow up on action items as needed.
• Assist with administrative tasks related to donor stewardship and fundraising initiatives.
  
  
  

Fund Development & Donor Relations

• Prepare donor and gift acknowledgment documents, including thank you notes and gifts in a timely manner.
• Support the annual development plan in partnership with VP of Philanthropy and Associate Director of Donor Relations.
• Provide excellent communication and customer service to all donors and volunteers.
• Support Annual Fund activities including but not limited to the appeal campaign, new member and Black Diamond events, annual golf tournament, etc.
• Coordinate production, inventory, and delivery of gifts.
  
  
  

Pay And Benefits

This is a FTYR hourly position. The hourly rate of pay range for this position is between $23.00-$25.00 based on experience. The position is eligible for FTYR benefits and seasonal bonuses.

Additional Responsibilities

• Ensure that each member and guest receives outstanding guest service in a guest-friendly environment which includes greeting and acknowledging every member and guest, maintaining outstanding service standards, solid product knowledge, and all other components of guest service.
• Empowered to guarantee total guest satisfaction, display hospitality and professionalism to our guests at all times, take pride in representing Yellowstone Club professionally with our members and guests, and assure that all transactions with guests are handled legally and ethically.
• Understand and apply all property safety and security procedures to maintain a secure and safe environment for employees, members, and guests at all times. In the event of an accident or emergency, seek medical attention if necessary and contact the General Manager or Human Resources immediately.
• Maintain a favorable working relationship with all company employees to foster and promote a positive working environment.
• Perform all duties and responsibilities in a timely and efficient manner by established Club policies, procedures, and standards of service to achieve the overall objectives of this position.
• Meet departmental productivity, organization, punctuality/attendance, and consistency standards.
• Maintain a positive and respectful attitude.
• Treat Members, guests, vendors, customers, and co-workers with professionalism and respect at all times.
• Maintain the privacy of our Members at all times.
• Maintain a clean and neat appearance at all times.
• Communicate regularly and effectively with all employees, supervisors, managers, and directors.
• Perform work in a safe and high-quality manner.
• Project a favorable image of Yellowstone Club to Members and guests at all times.
• Must be able to work flexible work hours/schedule including evenings, weekends, and holidays. Long hours may be required due to business demands.
• Nothing in this job description restricts management’s right to assign or reassign duties, work hours, and/or responsibilities for this job at any time.
  
  
  

Disclaimer

This job description is only a summary of the typical functions of this position and should not serve as an exhaustive or comprehensive list of all the possible duties, tasks, and responsibilities being performed by people assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Experience/Education Preferred

Bachelor’s degree in a related field, and/or equivalent experience.

Previous marketing, communications or event management experience.

Experience working with communications & customer/donor management software,

Related nonprofit, resort, or private club work experience.

Yellowstone Club offers great benefits including:

• Complimentary shift meals
• Two employee ski days at the Yellowstone Club each month
• Discounted Ski Pass to either Big Sky Resort or Bridger Bowl
• 401k eligibility and bi-weekly match
• Discounted Employee Housing in Big Sky or Bozeman
• Discounts to over 1000 retailers through ADP LifeMart
• End of season Employee Appreciation Day and retail sale
  
  
  

For more information about the Club, visit www.yellowstoneclub.com .