What are the responsibilities and job description for the Outdoor Pursuits Billing and Payroll Manager position at Yellowstone Club?
Yellowstone Club is paradise in Montana. A private residential community in Big Sky, Montana, Yellowstone Club offers its Members the world’s only private ski and golf community. With fabulous skiing and snowboarding and the most gorgeous spring and summer weather to enjoy the 18-hole golf course, rivers, hiking, biking, and more, our Members love being a part of this exceptional community. Our employees make the Yellowstone Club experience come alive. If you would love being a part of the Montana charm and providing the highest level of guest service, ensuring no detail is too small to overlook, and being a part of creating experiences, then Yellowstone Club is looking for you.
Yellowstone Club’s Outdoor Pursuits department is currently seeking candidates for a Billing / Payroll Coordinator.
The purpose of the Billing & Payroll Manager is to manage the Billing Coordinator team and oversee the tracking, billing, and payment of services performed by OP staff and outside businesses. As well as assist in carrying out all aspects related to the billing and payroll functions required by the division. Support business growth, guest experience, and expense management.
Major Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skills, and/or abilities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This job description only summarizes the typical functions of this position. It should not be an exhaustive or comprehensive list of all the duties, tasks, and responsibilities performed by people assigned to this classification. All personnel may be required to perform duties outside of their typical responsibilities occasionally, as needed.
Experience/Education Required
To apply, please visit www.yellowstoneclub.com and click on "YC Careers" at the bottom of the homepage.
Yellowstone Club’s Outdoor Pursuits department is currently seeking candidates for a Billing / Payroll Coordinator.
The purpose of the Billing & Payroll Manager is to manage the Billing Coordinator team and oversee the tracking, billing, and payment of services performed by OP staff and outside businesses. As well as assist in carrying out all aspects related to the billing and payroll functions required by the division. Support business growth, guest experience, and expense management.
Major Responsibilities
- Ensure that each Member and guest receives outstanding service in a friendly environment. This includes greeting and acknowledging every Member and guest, maintaining exceptional service standards, solid product knowledge, and all other components of guest service.
- Empowered to guarantee total Member satisfaction, always display hospitality and professionalism to our members and employees, proudly representing Yellowstone Club professionally and ensuring that all transactions are handled legally and ethically.
- Understand and apply all property, safety, and security procedures to maintain a secure and safe environment for team members, Members, and guests. In an accident or emergency, seek medical attention and immediately contact the Director/VP or Human Resources.
- Maintain a favorable working relationship with all Yellowstone Club team members to foster and promote a positive working environment.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skills, and/or abilities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Effectively manage a team of Billing/Payroll Coordinators while receiving, coding, and submitting invoices and receipts for monthly billing.
- Manage and oversee daily timeclock and payroll across multiple Outdoor Pursuits departments.
- Responsible for meeting and certifying bi-weekly payroll deadlines with accurate data inputs and timely communication with YC company payroll manager.
- Anticipate key account procedure changes and improvements within the Yellowstone Club and successfully implement them amongst the team.
- Ensure that each member and guest receive outstanding guest service in a guest-friendly environment. This includes greeting and acknowledging every member and guest, maintaining exceptional service standards, solid product knowledge, and all other components of guest service.
- Provide billing and payroll support.
- Empowered to guarantee total guest satisfaction, display hospitality and professionalism to our guests, take pride in representing Yellowstone Club professionally with our members and guests, and assure that all transactions with guests are handled legally, ethically, and timely.
- Understand and apply all property safety and security procedures to maintain a secure environment for employees, members, and guests.
- Maintain a favorable working relationship with all company employees to foster and promote a positive working environment.
- Input daily activity information into the billing database.
- Create and import daily member billing files.
- Manage the allocation of applicable service fees.
- Perform audits of financial spreadsheets and payroll data to ensure 100% accuracy.
- Manage corporate credit cards, invoices, and receipt coding.
- Receive and track cash payments.
- Provide valuable, strategic insight related to Billing/Payroll scope of operations during annual budget process.
- File organization and management.
- Manage seasonal on-boarding and off-boarding seasonal staff.
- Data input and management.
- Follow established processes and procedures.
- Perform all job duties with a high level of attention to detail.
- Excellent problem-solving skills, ability to work well under pressure, and a strong desire to learn.
- All other duties as assigned.
- Perform all duties and responsibilities promptly and efficiently, following Club policies, procedures, and service standards to achieve this position's overall objectives.
- Meet departmental productivity, organization, punctuality/attendance, and consistency standards.
- Maintain a positive and respectful attitude.
- Treat members, guests, vendors, customers, and co-workers professionally and respectfully.
- Always maintain the privacy of our members.
- Always maintain a clean and neat appearance.
- Communicate regularly and effectively with the VP and Directors.
- Project a favorable image of Yellowstone Club to members, guests, and all employees.
- Participate and take a leadership role in employee recognition, disciplinary action, and performance management.
- Must be able to work flexible work hours/schedule, including evenings, weekends, and holidays. Extended hours may be required due to business demands.
- Nothing in this job description restricts management’s right to assign or reassign duties, work hours, and/or responsibilities for this job at any time.
This job description only summarizes the typical functions of this position. It should not be an exhaustive or comprehensive list of all the duties, tasks, and responsibilities performed by people assigned to this classification. All personnel may be required to perform duties outside of their typical responsibilities occasionally, as needed.
Experience/Education Required
- Undergraduate degree and 2-4 years of relevant work experience in billing/accounting/finance.
- Strong knowledge of and experience with Microsoft Office Suite, especially Excel.
- Strong written and verbal communication skills.
- Passion for the Outdoors
- Work experience in the Outdoor and/or Ski Industries
- Undergraduate degree in Accounting, Finance, Business, or a related field.
- 2-4 years of work experience in an Accounting, Finance or Administrative role.
- Free transportation to and from Bozeman
- Complimentary shift meals
- Two employee ski days at the Yellowstone Club each month
- Discounted Ski Pass to either Big Sky Resort or Bridger Bowl
- Apex Medical Benefits for all Seasonal Employees
- 401k eligibility and bi-weekly match
- Access to onsite fitness center 24/7
- Discounted Employee Housing in Big Sky or Bozeman
- Discounts to over 1000 retailers through ADP LifeMart
- End of season employee appreciation day and retail sale
To apply, please visit www.yellowstoneclub.com and click on "YC Careers" at the bottom of the homepage.
