Program Coordinator, Before/After School, Burke County Schools, YMCA Programs

General Function:

The Program Coordinator is responsible for managing and overseeing the daily operations of the before, after, and summer program. This includes coordinating program activities, supporting program staff, and ensuring the successful implementation of grant-funded initiatives. The Coordinator plays a key role in facilitating program delivery, monitoring program effectiveness, and maintaining compliance with grant requirements.

Know-How:

1. Education and Experience:

- Associate’s degree in Education, Youth Development, Early Childhood Education, or a related field; Bachelor’s degree preferred; EDU 119 and BSAC required.

- Minimum of 2 years of experience in program coordination or management, preferably in a youth development or educational setting.

- Experience with grant-funded programs and compliance is highly preferred.

2. Knowledge:

- Understanding of youth development principles and best practices.

- Knowledge of grant requirements.

- Familiarity with curriculum development and program planning.

3. Skills:

- Strong organizational and time-management skills.

- Excellent communication and interpersonal skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

- Ability to manage multiple tasks and priorities effectively.

4. Abilities:

- Ability to lead and support a team of program staff.

- Ability to develop and implement program activities and curriculum.

- Strong problem-solving skills and ability to address challenges proactively.

- Ability to work independently and as part of a team.

5. Personal Attributes:

- High level of integrity and professionalism.

- Commitment to the mission and goals of the organization.

- Enthusiasm for working with children and families.

- Proactive and solution-oriented approach.

Principal Activities:

1. Program Management:

- Oversee the day-to-day operations of the before/after/summer program, ensuring smooth and efficient execution of program activities.

- Coordinate and schedule program events, activities, and sessions.

- Ensure that program activities are aligned with grant objectives and organizational goals.

- Ensure that programs are in compliance with state and local licensing and sanitation rules and regulations.

2. Staff Support:

- Provide guidance and support to group leaders.

- Assist with the recruitment, training, and evaluation of group leaders.

- Conduct regular meetings with group leaders in collaboration with the Associate Regional Programming Director to address issues, provide updates, and ensure effective communication.

3. Supervision and Safety:

- Supervise children at all times to ensure their safety and well-being.

- Implement and enforce program rules and procedures to maintain a positive and safe environment.

- Address any behavioral issues or conflicts promptly and effectively.

- Maintain supervision of staff and provide assistance when needed.

- Conduct regular staff meetings, one-on-one meetings, performance evaluations and provide ongoing professional development opportunities.

- Foster a positive and collaborative team environment.

4. Participant Engagement:

- Develop and implement strategies to engage program participants and enhance their experience.

- Monitor participant attendance, behavior, and progress, and address any concerns as needed.

- Facilitate communication with parents and guardians regarding program activities and participant progress.

5. Compliance and Reporting:

- Ensure that program operations comply with grant requirements and organizational policies.

- Prepare and submit regular reports on program activities, outcomes, and compliance to the Associate Regional Programming Director.

- Maintain accurate attendance records and submit to the Childcare Administrator as required.

- Maintain accurate records of program activities, expenditures, and participant data.

6. Curriculum and Activity Planning:

- Ensure proper implementation of curriculum and program activities.

- Ensure that curriculum materials and resources are available and used effectively.

- Evaluate the effectiveness of program activities and make recommendations for improvements.

7. Budget and Resource Management:

- Coordinate the procurement and distribution of program supplies and resources.

- Monitor and report on resource usage to ensure cost-effective program operations.

8. Community and Stakeholder Relations:

- Build and maintain positive relationships with community partners, stakeholders, and local organizations.

- Represent the program at community events and meetings to promote program visibility and engagement.

- Address any community or stakeholder concerns related to the program.

- Provide leadership and support to the site directors and site personnel in regards to the annual fundraising

campaign; responsible for percentage of annual campaign support annually

- Be a positive spokesperson, advocate, supporter, and promoter of all YMCA programs at all times

Physical Requirements:

The Program Coordinator must represent the YMCA in a professional image. He/she must be able to maneuver the grounds and facilities freely and be capable of speaking clearly, including, but not limited to: walking, stooping, carrying minimum of 50 lbs., sitting, standing, pushing, climbing, kneeling, lifting minimum of 50 lbs., and crouching.

Safety Policy:

The Program Coordinator will be responsible for observing the following rules:

1. No Alcohol or drugs will be used on the job at any time.

2. Report all job accidents the same day the accident happens.

3. Obtain authorization from your supervisor for all non-emergency treatments for accidents.

4. Wear seat belts at all times in company vehicles.

5. Keep the area where you work clean and neat at all times.

6. Do not remove or bypass any guards on any machinery at any time.

7. Ask you supervisor when you need additional equipment or instructions to get the job done safely.

8. Lift with your legs, not your back, and get assistance with loads over 50 pounds.

9. Advise your supervisor of any hazardous conditions.

10. Follow all other written and spoken safety rules.

Effect on End Result:

The Program Coordinator represents the YMCA in a professional, courteous, friendly, and helpful manner to members and prospective members. The Program Coordinator will have a direct effect on the end result and delivery of childcare operations by ensuring high-quality programs are being offered to families of assigned schools.

Introductory Period:

A 90-day review will be conducted after the employee start date. The purpose of such an initial introductory period is to provide an opportunity for both the YMCA of Catawba Valley and the new employee to assess their respective satisfaction and suitability to the job.

This job description is intended to convey information essential to understanding the scope of the Program Coordinator’s position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• After school
• Monday to Friday

Work Location: In person

Salary : $15 - $17