Membership Coordinator: Brace YMCA

POSITION SUMMARY:

Under the direction of the Membership Director and consistent with the Christian mission of the YMCA, the Membership Coordinator is responsible for membership drafts and invoices for the branch. In addition, this role will be responsible for all membership data management and reporting for the branch business office as well as engaging with our members and staff team.

ESSENTIAL FUNCTIONS:

• Manage the auditing and processing of all new membership/program application change forms and cancellations to ensure accuracy of data entry of all applicable personal and financial information.
• Provide programmatic training for new sales/service staff through the onboarding process.
• Manage member exit interviews and cancellation data collection. Support branch member experience plan which includes initial engagement, follow up, member contacts, and exit interviews.
• Audit daily/weekly/monthly reports and correct any account errors, also ensuring that pricing and discounts align with Association standards.
• Process collections of all payments, refunds and changes in a timely manner.
• Serve as primary branch resource for Member Service database (Personify).
• Provide a “checks and balances” system in the processing of membership and program paperwork on the front line to ensure minimal mistakes, assisting with coaching and training to team members as necessary.
• Work assigned shifts as front facing Membership team member (i.e., Manager-on-Duty).

CORE COMPETENCIES:

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and
perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to
another. Embraces new approaches and discovers ideas to create a better member experience.

Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an
openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

REQUIRED QUALIFICATIONS:

• Associate’s degree from two-year college or technical school.
• Minimum two years of business office experience.
• Ability to exercise independent decision making, working under only general instructions to accomplish work assignments.
• Interpersonal/relationship skills to enable person to build positive relationships with fellow staff and members.
• Proven organizational skills with keen attention to detail.
• Experience with a variety of computer technology, office machines and equipment.
• Excellent typing and data entry skills requiring high rate of accuracy.
• Ability to prioritize appropriately in handling multiple functions.
• Demonstrated ability to manage confidential information and to work with a diverse population of members, staff and volunteers utilizing high degree of tact and diplomacy.
• Ability to obtain and maintain all YMCA of Greater Charlotte trainings and certifications.

PREFERRED QUALIFICATIONS:

Advanced to expert skills in the use of Personify database system.

WORKING CONDITIONS:

• Ability to stand or sit while maintaining alertness for several hours at a time.
• Ability to speak concisely and effectively communicate. Fluent in English, written and verbal communication.
• Ability to view/enter data for long periods of time.
• Position may require bending, stooping, climbing, writing, kneeling, walking, pushing, and pulling.
• Ability to work irregular work hours, including evenings and weekends on occasion.