Description
Administrative Coordinator
Full-Time, Non-Exempt Position; YMCA of Greater Nashua
LEARN, GROW AND THRIVE WITH A CAREEAR AT THE Y :
Imagine going to work knowing that what you do each day positively affects the lives of the people in your community. Working at the Y, you'll discover more than a job-you'll enjoy a career with a future and the opportunity to make a lasting difference in the lives of those around you.
Position Summary :
The successful administrative coordinator will have excellent skills in MS Word, Excel, PowerPoint, Outlook and Access. This individual will also be responsible for meeting coordination, schedule maintenance & organization, providing proof-reading, scheduling appointments (both in-house and external), and working to ensure internal and external YMCA member satisfaction. This position requires a highly organized individual with proven skills in telephone etiquette, word processing, filing, accuracy with numbers and information and the ability to work independently to handle a multitude of tasks. The individual must be able to pay attention to detailed work and be willing to take responsibility for close follow up work. An Associates Degree in a business related field or two years related work experience is recommended.
OUR Y AND OUR REGION
The YMCA of Greater Nashua is a well-respected association and a leader in the region. The city of Nashua, New Hampshire is situated 45 minutes from Boston and everything a major US city has to offer, less than an hour to the beautiful public beaches dotting the New Hampshire coastline and an hour to the White Mountains which offer many options for the outdoor enthusiast.
COMPENSATION AND BENEFITS :
We provide our full-time staff with a comprehensive medical and dental plan, paid time off (sick, holidays, vacation), a Family YMCA Membership, a discount on classes and team sports and Y-funded retirement contributions after two years of qualified service.
Physical Requirements :
- Be able to lift at least forty pounds.
- Be able to walk ½ mile
- Be able to walk up and down stairs 5 times per day.
- Be able to sit at a computer terminal for up to two hours at a time for word processing.
- Must have a valid driver license and be able to drive their own personal car between the Nashua and Merrimack YMCA.
Additional Work Requirements :
Commitment to excellence and high standards.Strong organizational, problem-solving, and analytical skills; able to mange priorities and workflow.Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.Ability to work on complex projects with general direction and minimal guidance.Associates degree or equivalent.Excellent verbal and written communication skills.Extremely knowledgeable and experienced in MS Office products.Essential Functions :
Performing administrative duties to support the CEO, such as reviewing incoming email, maintaining calendar, returning calls, correspondence, travel and meeting arrangements, preparing documents, reports and presentations. This will include support for other related professional affiliations including service clubs, NNE alliance, YUSA, Chamber and other national / local organizations.Providing support to the other members of the Leadership, Development, Marketing, Finance and HR Teams as needed.Providing support to the CVO, Board Officers and other volunteers as necessary.Lead or assist in coordinating meetings & celebrations within the association including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, food arrangements, and recording and transcribing meeting minutes.Researching assigned topics and other special assignments that require independent judgment.Serve as a communication link to the Board of Directors & Board of Trustees for issues related to the Association.Process facility reports (staff accountability, term stats, volunteer hours, program evaluations, etc).Maintain the inventory and coordinate the ordering of office and other supplies.Maintain vendor relationships and coordinate service calls as necessary for office equipment and other office & association needs.Serve as the phone administrator for the association, providing support on use of the system and basic functionality.Update and maintain the association dashboard of metrics and other related reports.Assist with and in some cases provide leadership with YMCA special events and fund-raisers (correspondence, promotion, attendance and other related support).Be actively involved in the YMCA of Greater Nashua Annual Campaign and other special event fund-raisers.Responsible for donor pledge and gift entry as well as acknowledgement letters being released within 48 hours of receipt.Proactively establish and maintain professional internal and external business relationships.Demonstrate a high level of professionalism in dealing within confidential and sensitive issues.Flexibility - ability to work various hours / shifts as needed to provide exceptional member service.Other duties as assigned and agreed upon.YMCA Competencies :
Relationships : Builds rapport and relates well to othersInclusion : Works effectively with people of different backgrounds, abilities, opinions and perceptions.Innovation : Embraces new approaches and discovers ideas to create a better member experience.Quality Results : Strives to meet or exceed goals and deliver a high-value experience for members.Self-Development : Pursues self-development that enhances job performance.OUR CULTURE :
Our mission and core values are brought to life by our culture. We are welcoming : we are open to all. We are a place where you can belong and become. We are genuine : we value you and embrace your individuality. We are hopeful : we believe in you and your potential to become a catalyst in the world. We are nurturing : we support you in your journey to develop your full potential. We are determined : above all else, we are on a relentless quest to make our community stronger beginning with you. We will "Make it Happen".
