What are the responsibilities and job description for the Business Office Coordinator position at YMCA of the Blue Water Area?
The Business Office Coordinator is responsible for the delivery of excellent service in support of business and human resources functions for the YMCA.
OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day.
- We are welcoming: we are open to all. We are a place where you can belong and become. This is demonstrated by: o Body language o Greet by name o Make introductions to others
- We are genuine: we value you and embrace your individuality. This is demonstrated by: o Active listening and storytelling o Follow-up and follow-through o Problem-solving
- We are hopeful: we believe in you and your potential to become a catalyst in the world. This is demonstrated by: o Fun o Inspiration o Encouragement
- We are nurturing: we support you in your journey to develop your full potential. This is demonstrated by: o Supportive o Affirm/recognize o Mentor/coach
- We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. This is demonstrated by: o Goal-oriented o Can do o Consistency
ESSENTIAL FUNCTIONS:
- Ensure daily deposits of all cash, checks and EFTs. Reconcile and replenish daily cash bags.
- Reconcile and replenish petty cash.
- Responsible for processing bi-weekly payroll and retirement.
- Input invoices and generates checks for accounts payable.
- Weekly reconciliation of credit card.
- Accounts receivable and invoicing.
- Assist with purchasing, including quarterly staff merchandise orders.
- Assist with employee recruitment through internal postings, coordination with social media provider, and external postings. Manage application retention/destruction process. Attend recruitment activities and events as needed.
- Assist in reviewing candidates and interviewing.
- Manage the employee onboarding and development process, including: verify reference checks, new employee orientation, enter employee data into systems, complete paperwork, and track mandatory training completion.
- Coordinate and maintain HR database validating that information provided by the branches is appropriate and compliant.
- Assist in scheduling in HRIS system, review of timecards, and oversee compliance with the YMCA's attendance policy.
- Assists in distribution/maintenance of performance appraisal programs.
- Manages employee recognition and employee engagement programs.
YMCA COMPETENCIES (Multi-Team or Branch Leader):
- Developing Self and Others – Develops self and supports others (i.e. staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential.
- Fiscal Management – Manages the Y’s resources responsibly and sustains the Y’s nonprofit business model.
- Functional Expertise – Executes superior technical skills for the role.
- Innovation – Creates and implements new and relevant approaches and activities that improve and expand the Y’s work and impact in the community.
- Program/Project Management – Ensures program or project goals are met and intended impact occurs.
QUALIFICATIONS:
1. 1-3 years of business experience or the equivalent.
2. Excellent personal computer skills and experience with standard business software.
3. Excellent interpersonal and problem solving skills.
4. Previous customer service, sales or related experience.
5. Ability to read and interpret instructions, procedures, manuals, and other documents.
6. Ability to relate effectively to diverse groups from all social & economic community segments
7. Typical requirements within 30 days of hire include: completion of: Child Abuse Prevention; CPR; First Aid; AED; Bloodborne Pathogens.
PHYSICAL AND MENTAL REQUIREMENTS:
1. Physical activity – walking 75% of time and sitting 25% of time
2. Manual dexterity required for operation of equipment
3. Bending, stooping and reaching
4. Responsible for decision-making and communication
5. Perform service related activities
6. Sufficient strength, agility and mobility to perform essential functions of position
BENEFITS:
- FREE YMCA Household Membership
- Discounted services
- 75% Discounted YMCA Child Care
- Training and advancement
FULL TIME BENEFITS:
- Paid Time Off
- Medical, Dental, and Life Insurance
- Optional FSA
Job Types: Full-time, Part-time
Pay: $15.50 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Schedule:
- Monday to Friday
Work Location: In person
Salary : $16
