What are the responsibilities and job description for the Director of Comprehensive Services position at YMCA of the East Bay?
POSITION SUMMARY: These general functions will be carried out in keeping with the Goals, Mission and Policies of the YMCA of the East Bay. Responsible for planning and collaborating with managers and staff in the Head Start/Early Head Start and CA Department of Education/Social Services (CDE/CDSS) programs to ensure the optimal development of all children and appropriate support for their families. Responsible for using a consistent systems-based approach for planning, ongoing monitoring, record-keeping, supervision, staff training, parent education, and service coordination.
ESSENTIAL FUNCTIONS:
1. Responsible for oversight and monitoring of the program service areas: Education, Mental Health, Inclusion/Disabilities, Family Services, Health, Nutrition; ensure compliance with Head Start Program Performance Standards and the CDE/CDSS funding terms and conditions. Implement corrective action plans, as needed.
2. Supervise Managers/Directors assigned to each program service area.
3. Work with fiscal team to develop oversee budgets for program service areas 4. Develop, maintain, and implement service area plans, policies and procedures, and data tracking/analysis for program service areas.
5. Oversee and monitor contracts and specialized grants related to program service areas.
6. Oversee implementation and coordination of services, including standard program requirements for service areas, such as staff professional development, parent training, and facilitate on-going program improvements.
7. Coordinate and collaborate with Director, Operations, and Management Teams to ensure integrated approach and service delivery for program service areas.
8. Define, assess, and understand the development of children, and the factors contributing to optimal growth and learning, and community and outside factors influencing the need for responsive services to children and families. Make program changes and improvements accordingly.
9. Design, maintain and improve systems to ensure children with special needs, behavioral needs, health and nutrition needs, and mental health needs receive appropriate accommodations or services in a timely manner.
10. Support implementation for on-going parent training in topics of need and interest.
11. Coordinate with Executive Director and Administrative team to support the Head Start Policy Council.
12. Ensure on-going completion, accuracy and analysis of Annual Program Information Report (PIR) in program service areas, monthly data/monitoring reports, child outcomes reports, and other required reports.
13. Train, supervise, and monitor the work of program service area Managers and teams. Provide ongoing coaching, guidance and assessment, as appropriate.
14. Oversee implementation of Head Start Early Learning and Outcomes Framework, along with state of CA Foundations and Frameworks.
15. Develop and maintain community partnerships and relationships/agreements with school districts and Regional Center, to link children and families to needed services.
16. Develop and maintain community partnerships related to program service areas, that benefit children and staff, across counties.
17. Implement training, manuals and other resource material developed to assist staff to maintain consistent practices and procedures and ensure orientation of new staff, as appropriate.
18. Convene and participate in staff meetings and professional development trainings.
19. Train and coordinate assignments for program volunteers, as needed.
20. Other duties and special projects as assigned.
MEASURE OF EFFECTIVENESS The incumbent has a primary impact on the Health and Welfare for the Early Childhood Impact Department. Therefore, the effectiveness of the fulfillment of this position should be measured by:
1. The sound administration of the Nutrition Department is evident in well executed programs and outcomes;
2. Positive relationships with all stakeholders;
3. Program is in a dynamic state of evolution and improvement.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
- Sufficient strength, agility and mobility to perform essential functions and to supervise program activities
- Must be able to travel locally for meetings, training and special events
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
LEADERSHIP COMPETENCIES:
· Inclusion- Program/Project Management
- Functional Expertise
- Emotional Maturity
- Developing Self and Others
- Critical thinking and Decision Making
- Fiscal management
- Communication and Influence
- Systems Based Approach
QUALIFICATIONS:
- Masters’ Degree from an accredited college or university with major in one of the following disciplines: Early Childhood Education, Human Development, Psychology, or a related field
- Five years of experience working in a Head Start program with management/administrative responsibilities.
· Three years progressively responsible supervisory experience. · General Management skills.
- Thorough knowledge of licensing standards, federal and state child care regulations, and Head Start Performance Standards.
- Demonstrated ability to train staff.
- Experience serving diverse, second language, and immigrant populations
- Excellent verbal and written communication skills
- Valid California Driver's License/proof of auto insurance/annual DMV check required
- Criminal record clearance and health requirements that include physical exam, TB and immunizations
- Proficiency in Microsoft Word, Outlook, database management and other computer programs
