What are the responsibilities and job description for the Executive Assistant to the CEO position at YMCA of the USA?
Strengthening community through youth development, healthy living, and social responsibility.
Job Description
The Executive Assistant reports to the CEO and Vice President of Development and Governance (VP DaG) to provide support for all administrative functions for the CEO; to support Board, Fundraising, and Strategic Planning activities; and to manage the Welcome Center operations. This position requires a highly organized professional providing proactive administrative support to ensure efficiency and effectiveness in achieving organizational goals, requiring exceptional communication, anticipation skills, and the ability to navigate complex business situations with discretion.
Benefits
Free Childcare, Camp, and other programs
Generous Paid Time Off
8 Paid Holidays annually
Professional Development Assistance
Health Benefits including Medical, Dental, and Vision
12% Funded Employer Retirement Plan (Once Eligible)
This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position.
Qualifications
Exceptional Communication Skills:
The Executive Assistant is required to gain an in-depth knowledge of all YMCA of the Pines programs across all branches. Management of the Welcome Center operations includes working with the existing staff, volunteers and all departments to maintain and improve the culture of excellent customer service and organizational support. Support of the CEO and VP DaG requires an exceptional attention to detail and ability to navigate confidential and complex issues. As an essential function of this position, the Executive Assistant must be able to communicate, teach and model professionalism to all staff, program participants, members and the public, in a consistent manner.
Job Description
The Executive Assistant reports to the CEO and Vice President of Development and Governance (VP DaG) to provide support for all administrative functions for the CEO; to support Board, Fundraising, and Strategic Planning activities; and to manage the Welcome Center operations. This position requires a highly organized professional providing proactive administrative support to ensure efficiency and effectiveness in achieving organizational goals, requiring exceptional communication, anticipation skills, and the ability to navigate complex business situations with discretion.
Benefits
Free Childcare, Camp, and other programs
Generous Paid Time Off
8 Paid Holidays annually
Professional Development Assistance
Health Benefits including Medical, Dental, and Vision
12% Funded Employer Retirement Plan (Once Eligible)
This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position.
Qualifications
Exceptional Communication Skills:
- Excellent written and verbal communication with the ability to interact effectively.
- Excellent interpersonal skills. The ability to consistently deal cordially with a wide variety of personalities.
- Proven ability to manage multiple priorities, deadlines, and schedules with attention to detail with strong time management and organizational skills, with the ability to manage multiple tasks and balance shifting priorities.
- Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
- Proficiency in Microsoft Office Suite, calendar management tools, and other relevant software with overall strong computer skill. Particularly Word and Excel; Adobe, Canva, PowerPoint skills strongly preferred.
- Ability to proactively identify and anticipate potential needs and issues before they arise.
- A polished and demonstrated demeanor with the ability to maintain a professional image and appearance at all times.
- Ability to work in a fast-paced, progressive environment.
- Must be able to work a flexible schedule including, but not limited to, nights and weekends for special events/functions.
The Executive Assistant is required to gain an in-depth knowledge of all YMCA of the Pines programs across all branches. Management of the Welcome Center operations includes working with the existing staff, volunteers and all departments to maintain and improve the culture of excellent customer service and organizational support. Support of the CEO and VP DaG requires an exceptional attention to detail and ability to navigate confidential and complex issues. As an essential function of this position, the Executive Assistant must be able to communicate, teach and model professionalism to all staff, program participants, members and the public, in a consistent manner.
