What are the responsibilities and job description for the Grants Compliance Manager - Miami Dade County position at YMCA?
The Grant Compliance Manager is a critical role responsible for ensuring compliance with all Youth Development grants within Miami-Dade County. Reporting directly to the Associate Executive Director of Grants & Program Operations, this role involves meticulous oversight of grant requirements, reporting, and adherence to regulatory frameworks. The Grant Compliance Manager plays a pivotal role in upholding the organization's commitment to delivering effective programs and services to our community.
Essential Functions / Job Duties:
- Ensure compliance with all grant requirements, including but not limited to budget oversight, personnel records, client files, and goal, objective, and outcome tracking.
- Prepare accurate and timely grant reports, contract summaries, and compliance documentation for all Youth Development grants, ensuring adherence to reporting prerequisites and regulatory frameworks.
- Foster and maintain strong working relationships with Program Directors, program staff, funding agencies, and key stakeholders, providing expert guidance and support for grant compliance components.
- Conduct regular site visits and inspections to ensure program sites meet grant requirements, identifying and addressing any non-compliance issues promptly.
- Report findings of non-compliance to the Associate Executive Director, contributing to the development of corrective action plans, and overseeing their implementation.
- Collaborate with the Grants team in the preparation and submission of grant proposals, contracts, and any necessary amendments.
- Work closely with internal and external auditors to uphold rigorous compliance standards and address audit-related matters.
- Conduct internal audits as needed to assess the organization's performance standing, identify areas of improvement and strong suits.
- Maintain meticulous records of program property and equipment, conducting annual physical inventory assessments as required.
- Manage staff training requirements as per grant mandates and develop training programs to meet compliance as needed.
- Manage and oversee family engagement initiatives within the YMCA's Family Support Services program.
- Take the lead in creating and disseminating a monthly newsletter to program participants and stakeholders, providing valuable information on available resources, program updates, and success stories.
- Maintain confidentiality of all information being reviewed, processed, and filed.
- Perform any additional responsibilities established by the Associate Executive Director.
Position Profile:
- Grant Management
- Compliance Expertise
- Training & Development
- Problem-Solving
- Communication
- Analytical Thinking
- Auditing & Internal Controls
- Organizational Skills
- Leadership
- Strategic Thinking
- Passion for Mission
Qualifications, Skills and Abilities / Position Requirements:
Qualifications:
- Bachelor's degree in a relevant field. Relevant and extensive work experience may substitute education requirement.
- Experience in grant management and compliance within the nonprofit sector preferred.
- Strong understanding of grant compliance, reporting, and regulatory requirements.
- Excellent communication skills, both written and verbal.
- Strong analytical and problem-solving abilities.
- Ability to build and maintain positive relationships with program staff, funders, and stakeholders.
- Demonstrated experience in managing staff training requirements as per grant mandates and developing training programs to meet compliance as needed.
Certificates and Licenses:
- Valid Driver’s License.
- Adult/ Child CPR & First Aid certified.
As a condition of employment and a Drug-Free Workplace you will be required to submit to and satisfactorily clear a thorough Level II fingerprinting background screening and drug test.
Failure to complete the drug test will automatically disqualify you from employment. Please note Medical Marijuana cards do not exempt you from successfully passing your drug test.
The YMCA of South Florida is committed to the policy of Equal Opportunity prohibiting discrimination in the workplace because of race, color, religion, national origin, sexual orientation, political affiliation, age or disability.
