What are the responsibilities and job description for the Library Associate position at Yolo County, CA?
The County of Yolo is recruiting to fill one regular, full-time Library Associate position at the Yolo County Library. The incumbent will work primarily at the Knights Landing Branch Library, be bilingual in English and Spanish, and be required to work evening and weekend hours as part of their regular schedule. Experience working in rural areas, interacting with English language learners, creating programs for children and families, and providing outreach to migrant communities is highly desirable. Those interested in the position should be comfortable working as a sole branch lead at the Knights Landing Library as well as part of a larger team at the Arthur F. Turner Community Library in West Sacramento.
Definition
Under general supervision, the incumbent leads, plans, schedules, and oversees the work of library staff; provides reference and readers advisory services; responds to customer requests and questions; oversees Circulation Desk functions; maintains staff schedules; ensures completion of tasks in accordance with established policies and procedures; communicates policies, procedures and job expectations; and provides training to staff.
Distinguishing Characteristics
This class is the lead and/or advanced journey level in the paraprofessional library series. Incumbents in this class are responsible for performing the most difficult, complex, and/or sensitive tasks related to various library assignments. Positions in this class act as a lead person in charge of the building, branch, or unit in the absence of the Branch Supervisor or Librarian. Incumbents must have the ability to work independently when required and perform the more responsible paraprofessional library work which requires specific knowledge of library functions and services, and the ability to apply basic library tools, methods, and procedures. This class differs from the higher level class of Librarian I/II in that the latter is a professional class that performs a wide variety of duties involving circulation, collection management, and reference services within the County Library system.
Yolo County Library engages in an environment that is a source of community pride while creating a culture of respect and collaboration that focuses on strengths and customer service while fostering teamwork among staff, partners, and the community.
The Yolo County Library Advisory Board has proclaimed: “No matter where you come from, everyone is welcome at Yolo County Library.” The Yolo County Library is committed to supporting diversity, equity, and inclusion and embraces all spoken and signed languages, all races and ethnicities, all religions and creeds, all gender identities, all countries of origin, all sexual orientations, all immigrants and refugees, and all abilities and disabilities.
Interested applicants should submit an online County of Yolo Employment Application, resume, and a completed Supplemental Questionnaire. For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.
Duties may include, but are not limited to, the following:
- Serves as lead worker for the Library Assistants and Pages; develops and maintains desk schedules and ensures adequate coverage; trains staff; monitors work flow; creates a positive, supportive work environment; and models expected behaviors.
- Provides excellent customer service to a diverse community; responds to customer complaints as appropriate and refers difficult problems to the staff person in charge and/or a supervisor or manager.
- Develops and maintains effective relationships with customers, the Friends of the Library, other organizations, and the community.
- Explains library policies and procedures to customers and staff.
- Recommends changes in library policy and procedures.
- Expands knowledge of field by keeping abreast of library developments by attending workshops and educational programs and reading periodicals and specialized literature.
- Performs related duties as assigned.
Circulation/Public Service:
- Provides reference and readers advisory service to customers under the direction of Librarians; helps customers make effective use of the library.
- Oversees all aspects of the circulation function, including registration of borrowers and posting and monitoring overdue charges. Assists customers with public access computers and technology; troubleshoots computer and library equipment problems.
- Oversees various daily tasks related to branch operations, such as ensuring that the building is opened and closed on time, setting building alarms, overseeing branch deliveries; maintaining branch supplies;
- Receives, receipts, and deposits monies paid for fines and fees and lost or damaged materials; prepares time sheets and financial records.
- Performs outreach and represents the library in the community. Recruits, trains, oversees, and provides orientation for library volunteers.
- Provides input into collection development; develops, plans, evaluates, and conducts library programs.
- Oversees the acquisitions function including Electronic Data Interchange (EDI) ordering, tracking and reporting, receiving materials, processing electronic invoices, manual creation of invoices, and setting up funds and performing fiscal close.
- Assists with the selection of library materials; performs copy cataloging.
- Maintains standing orders and print subscriptions.
- Acts as a liaison to vendors to ensure accurate order records and invoices including electronic media.
- Orders supplies and oversees the processing function including label production; responds to library staff concerning order questions.
- Works with the Collection Development Librarian to support the collection.
- Participates in updating and maintaining the integrated library system (ILS).
- Runs notices and statistical reports.
- Maintains procedural manuals.
Education: Associate's Degree from an accredited college or university preferably in a library-related major/program; AND
Experience: One (1) year of library experience comparable to the Yolo County class of Library Assistant I or above, in a mid-size or large public or private library; Or two (2) years of experience as a team leader or shift supervisor overseeing customer service functions in a non-library setting.
Substitution: Additional experience comparable to the Yolo County class of Library Assistant I or above, in a mid-size of large public or private library may substitute for up to thirty (30) semester (45 quarter) units of the required education, on the basis of one year of full-time experience is equivalent to 30 semester (45 quarter) units.
- Principles and practices of leadership, mentoring, and training
- A wide range of library functions, services, tools, methods, and procedures
- Library computer applications and Integrated Library Systems (ILS)
- Standard reference materials
- Dewey decimal classification system, Library of Congress subject headings, and Library filing rules
- English usage, spelling, grammar, and punctuation
- Principles of effective public relations and outreach
- Principles, practices and philosophy of public library work
Ability to:
- Demonstrate a positive attitude
- Communicate and collaborate effectively and tactfully with diverse audiences
- Provide culturally competent services that promote and enhance diversity and inclusion
- Establish and maintain effective and cooperative working relationships with the public, peers, supervisors, and those supervised
- Analyze situations and take appropriate action; respond to community needs and requests
- Use or quickly learn to operate online circulation systems, online catalog, databases and other computer applications
- Represent the library to the community; teach library skills
- Communicate clearly and concisely, verbally and in writing
- Assess and prioritize multiple tasks, projects, and demands; set priorities; exercise judgment and organize work assignments
License: Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.
Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the final filing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume should be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed Employment Application, applicants are required to submit a resume and a completed Supplemental Questionnaire for this position. Incomplete applications will be disqualified.
Additional documents may be submitted to the Yolo County Human Resources Department in any one or more of the following ways:
- As an attachment to the online application
- By e-mail to jobs@yolocounty.org
- By fax to (530) 666-8049
- By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Selection Procedure
The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps may change with or without notice.
- Screen for Minimum Qualifications
- Screening for Best Qualified
- Department Selection Interviews
- Finalist Interviews
- Conditional Job Offer pending:
- Medical Examination (Drug & Alcohol Screening)
Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.
Contact Information
For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.org or by phone at (530) 666-8055.
Equal Employment Opportunity
It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.
The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.
Come join us! This is where YOU belong.
RETIREMENT
Were you hired into a CalPERS or other public agency reciprocal system for the first time on or before January 1, 2013? If so, you most likely have "Classic" member status. Classic members of CalPERS (or CalPERS reciprocal) agencies who come to work for Yolo County will remain Classic members!
"Classic" member CalPERS retirement formulas are:
Misc: 2.5% at 55
Safety: 3.0% at 55
Deputy Sheriff Safety: 3.0% at 50
"New" member CalPERS retirement formulas (for employees hired into a CalPERS agency for the first time after January 1, 2013) are:
Misc: 2% @ 62
Safety: 2.7% @ 57
The County of Yolo offers a generous benefits package including:
- Health, Dental, and Vision Insurance
- CalPERS Retirement
- Deferred Compensation Plans
- Flexible Spending Accounts
- Employee Assistance Program
- Vacation, Sick, and Administrative Leave
- Holidays & Floating Holidays
- Disability Plans
- Social Security & Medicare
Benefits for County positions are specific to the bargaining unit of the position. The Salary Resolution identifies the bargaining unit for each County classification.
Once you've identified the bargaining unit, you can look up the benefits for a particular position by going to our Benefits Summaries by Bargaining Unit page on our website
Salary : $49,275 - $59,883