Operations Assistant For Yonkers Downtown Business Improvement District

Job Summary
We are seeking a motivated and detail-oriented Operations Assistant to support our operational processes and enhance overall efficiency. This position is 40 hours, with some flexibility as to how these hours are filled weekly. Ideally, the candidate will have some experience in operations to maintain the successful requirements of the job.

Responsibilities

• Operations, Events & Marketing

· Function as a representative of the BID office for vendors, business owners, developers, business managers and residents in addition to The City of Yonkers Mayor’s office staff, COY Department of Public Works, Parks Department, Police and Fire Departments

· Communicate, at the direction of the Executive Director, with BID Ranger staff regarding work orders within the BID boundary.

· Help walk around the BID area to ensure vendor, business, and residential compliance. Notify Rangers of areas that require their attention and notify City of Yonkers Department of Public Works and Department of Parks and Recreation areas that require their attention, as well.

· Assist Operations & Events Manager in planning community events

· Assist with general office work like supply ordering, answering the phone, copying, and filing.

· Assist Operations & Events Manager will procurement for organization.

· Assist Executive Director and the Operations & Event Manager with special projects on an as needed basis

· Collaborate With Marketing Manager and Operations & Events Manager to order banners and poster boards for events

· Help generate downtown content with local businesses and partners with Marketing Manager

Human Resources

· Responsibility for maintenance and proper record keeping of all leave time for all employees

· Assist Operations & Events Manager or Bookkeeper that all data required for payroll is current

· Maintain all Human Resources documentation, records and filings required for the maintenance of the organization’s program and Life Insurance program

· Ensure that all HR Administration is managed in a confidential manner

Required Skills and Experience:

· Two-year Associate Degree completion – in Management, Finance, Public Administration, or a similar field preferred

· 1 – 2 years of relevant work experience in a similar Operations Management/Office Manager role, preferably for a non-profit organization

· Excellent MS Excel and Word skills required; working knowledge of other MS packages

· Strong organizational skills coupled with a sound awareness for internal and external customer and operational needs

· Flexibility for some weekend work is required for special events

· Sensitive to the timeframesrequired for projects with a respect for deadlines

· Excellent written and verbal communication skills in addition to time management, planning and critical thinking skills

· Ability to interact effectively with and maintain positive working relationships with vendors, business owners, property owners, City of Yonkers staff, board, and BID employees

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Weekends as needed

Work Location: In person

Salary : $19 - $21