What are the responsibilities and job description for the Records Management Clerk position at York County Government?
York County is located in the Piedmont region, between the Broad River and the Catawba River. Its diverse landscape is home to family-friendly towns/cities, a progressive urban region and lakefront communities. We are excited you want to join our team and recognize that our employees are the foundation of our success.
Mission Statement – York County provides quality public services in an open, efficient, and responsive manner.
Vision Statement – York County provides an environment where all citizens and businesses can thrive and succeed.
The York County Sheriff’s Office is located in York County, South Carolina. We are a continually growing community, just 15 minutes south of Charlotte, North Carolina. Being perfectly located in the foothills of South Carolina, just a couple hours from either the mountains or the beach, has brought people here from all over the country to make this their home. As the population of York County grows, we at the York County Sheriff’s Office are looking for people to help us grow with it. In order to protect our citizens, we have many different divisions within our office that include the Patrol Division, Criminal Investigations Division, Drug Enforcement Unit, Forensic Services Unit, the Special Operations Group, Warrants Division, K9, Training Division, and the Office of Professional Standards. We also have many different special teams to handle any kind of situation that may arise that include Swat, K-9 response team, Drone team, Mobile Field Force (Civil response), Mounted Patrol, Honor Guard, and the Crisis Negotiations Team.
To learn more about this position and our other opportunities, please visit our website: York County Sheriffs, SC | Official Website For a short video on the York County Sheriff’s Office, right click on the following link: https://www.youtube.com/watch?v=ESLJZUf6j7A
We are seeking a Records Management Clerk to join our team in the Records Division of York County Sheriff's Office! In this role, you will maintain and ensure the security, confidentiality, and accuracy of all Sheriff's Office records, retrieve records and information at the request of law enforcement personnel and the public, and perform clerical and administrative work as required.
Our Total Compensation Package:
- Compensation – competitive market-rate pay, and negotiable based on qualifications.
- Comprehensive State Medical Insurance, Dental and Vision Insurance
- Life Insurance
- Long-term disability
- Deferred Compensation 401K Plans
- Health Savings Account (HSA)
- Public Loan Forgiveness Program (Student Loan Forgiveness Program)
- 11 Paid Holidays 3 Optional Holidays
- Longevity Pay
- SC State Retirement Plan Pension
- Paid Vacation and Sick Time
- Sick Bank
- Critical Care and Cancer Insurance
- Wellness Screenings
- Employee Assistance Programs
- Professional Development / Trainings / Conferences
Work Schedule and location: Generally, the schedule is Monday - Friday 8 am - 5 pm working in district offices throughout York County. May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the operational needs.
Duties and Responsibilities:
- Reviews incident reports submitted by deputies to ensure that quality control standards are met and to verify that such reports meet Uniform Crime Code (UCR)/FBI standards. Communicates with deputies regarding changes, questions, or approval statuses related to submitted incident report.
- Enters warrants into YCSO database. Files original warrants in appropriate locations. Receives and processes detainer requests. Ensures that served or recalled warrants are removed from or recorded as served or recalled, in all appropriate databases. Processes extradition paperwork for Governor’s warrants when appropriate. Assists with arranging transports required to be conducted by law enforcement officers.
- Receives expungement orders and expunges records according to law.
- Ensures that all electronically issued Uniform Traffic Tickets (UTTs) and warning tickets are entered in appropriate databases correctly. Enters all handwritten UTTs and warning tickets into appropriate databases. Monitors and investigates any rejections of UTTs and warning tickets. Transmit all DMV records related to revoked and suspended licenses to the SCDMV. Completes and transmits periodic reports.
- Receives, processes and tracks civil process legal documents. Generates weekly and monthly reports. Issues checks for judgements.
- Answers Sheriff’s Office phone lines. Provides information to civilians and law enforcement personnel. Routes callers to appropriate personnel.
Experience and Education:
- Associate’s Degree preferred.
- Two (2) years of clerical or administrative support experience or an equivalent combination of education, training and experience.
- S.C. Notary Public.
- Valid state driver’s license preferred.
- May require additional professional or technical certifications as deemed necessary by management.
Applicants with equivalent experience and/or education may be considered. PHYSICAL DEMANDS:
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
- Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
STANDARD CLAUSES
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of the County.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
ESSENTIAL SAFETY FUNCTIONS
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.
Salary : $447 - $693
