What are the responsibilities and job description for the Records Management Manager - Detention position at York County Government?
The York County Sheriff’s Office is located in York County, South Carolina. We are a continually growing community, just 15 minutes south of Charlotte, North Carolina. Being perfectly located in the foothills of South Carolina, just a couple hours from either the mountains or the beach, has brought people here from all over the country to make this their home. As the population of York County grows, we at the York County Sheriff’s Office, Detention Division are looking for people to help us grow with it. The Detention Center is located at the Moss Justice Center and is a two-building facility. The Detention Center Main Building is a 621-bed direct supervision facility that opened in March of 1995. The Detention Center Annex is a 256-bed direct supervision facility that was formerly known as the York County Prison. The York County Sheriff’s Office obtained custody of the York County Prison in July of 2021 and merged all operations under the York County Detention Center. The Detention Center is charged with holding individuals who have been arrested by various law enforcement agencies in York County and held until they post bond, are ordered released by a court, or are transferred to a state institution after court sentencing. In addition, the Detention Center is charged with holding individuals who are sentenced to less than 90 days and/or all sentences through Family Court. The Detention Center also houses inmates for the U.S. Marshal Service and Immigration and Customs Enforcement under an agreement that provides compensation to the county.
To learn more about this position, please refer to our website: Detention Employment Opportunities | York County Sheriffs, SC (civicplus.com)
We invite you to apply to join our team as a full-time, exempt Records Management Manager within the York County Sheriff’s Office Detention division. The purpose of this position is to supervise the records function, ensuring compliance with all applicable authority and the quality and accuracy of all records. This position is currently responsible for managing the entire records function for the detention center and directly supervises 11 civilian staff members.
If you wish to find out more about a career at the York County Detention Center, email Sgt. Hewitt at Michael.Hewitt@yorkcountygov.com
Work Schedule: Monday - Friday, 8 am - 5 pm
Projected Hiring Range: $48,626.62 per year depending on qualifications
Our Total Compensation Package:
- Compensation – competitive market-rate pay, and negotiable based on qualifications.
- Comprehensive State Medical Insurance, Dental and Vision Insurance
- Life Insurance
- Long-term disability
- Deferred Compensation 401K Plans
- Flexible Spending Accounts (FSA)
- Public Loan Forgiveness Program (Student Loan Forgiveness Program)
- 11 Paid Holidays 3 Optional Holidays
- Longevity Pay
- SC State Retirement Plan Pension
- Paid Vacation and Sick Time
- Sick Bank
- Critical Care and Cancer Insurance
- Wellness Screenings
- Employee Assistance Programs
- Professional Development / Trainings / Conferences
Duties & Responsibilities:
- Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
- Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
- Conducts regular audits of entered data, scanned documents, and expungements. Ensures efficient and effective office operations and accuracy and security of records in accordance with relevant governing authority.
- Ensures compliance with relevant record retention schedules.
- Receives, reviews, and responds to requests for information.
- Prepares reports that measure productivity and error rates. Conducts training as needed regarding appropriate subject matter.
- Reviews all the work of subordinates for completeness, accuracy and compliance with policies and standards; offer advice and assistance as needed.
- Performs related work as assigned.
Education and Experience:
- Bachelor’s Degree.
- Four (4) years of experience in telecommunications, communications, criminal justice or a closely related field or an equivalent combination of education, training and experience.
Special Certifications and Licenses:
- Full Function National Crime Information Center operator Certification, Terminal Agency Coordinator or Assistant Terminal Agency Coordinator Certification, CPR/First AID, AED certification. NOTE: All training will be provided while on the job. The ability to obtain the certifications are required within the first year of employment.
Applicants with equivalent experience or education may be considered.
Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
- Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Americans With Disabilities Act Compliance: York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Standard Clauses May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of the County.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Essential Safety Functions It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.
Salary : $48,627
