What are the responsibilities and job description for the Early Childhood Special Education Intake Specialist position at York School Department?
The Early Childhood Special Education (ECSE) Intake Specialist manages the procedures for intake of students ages 3-5 with suspected or identified disabilities for the York School Department. Job responsibilities will include program operations, scheduling, and administrative functions such as emails, phones, enrollment, compliance processing while providing comprehensive support for the PreK Special Education Team. This role combines clerical expertise with data analysis and program support.
Key Responsibilities:
Communication:
- Phone and email correspondence to provide information to staff, families and agencies
- Coordinate with various departments, community resources and stakeholders
- Maintain mailings of meeting notices (AWN) and written notices
Team Collaboration:
- Support Multi-tiered Support System internally and externally under the direction of the ECSE Special Educator
- Coordinate and support parent interview component for 5 Domain Evaluation
- Coordinate parent transition supports in collaboration with the School Counselor to include but not limited to: school tours, adaptation of arrival and departure
Student and Family Intake:
- Serve as the primary contact for receipt of referrals from parents, teachers, private preschools and physicians
Scheduling:
- Manage calendars, schedule meetings
- Monitor timelines and evaluation assignments for providers (internal and contracted providers)
Organization:
- Upload and maintain digital records
- Support paper copy file maintenance in collaboration with Central Office, contact databases, inventory and supplies
Event Coordination:
- Plan and coordinate community outreach and informational events and attend as needed
- Provide Assistance with annual screening process, administration and organization of screening data
Report Preparation:
- Prepare childcount reports, COS spreadsheets, caseload reports, and other documents
- Analyze data as needed
Required Skills:
- Bachelor’s degree in related field
- 3 years of experience in educational administration or administrative assistance
- Proficiency in data analysis and reporting tools
- Strong organizational and scheduling skills
- Excellence in written and verbal communication
- Experience in student information systems: PowerSchool, Acuity
- Ability to manage multiple priorities effectively
