Lead High School Secretary

SUMMARY

Assists the principal in maintaining an efficient school office. This role is 220 days, and there are work days throughout the summer.

Essential Responsibilities Other duties may be assigned

• Types of correspondence, bulletins, reports, memos, etc., for the building principal and assistant principal. Do general filing, typing, and copying as appropriate.
• Supervises office procedures and, in cooperation with the principal, establishes the priority of office work.
• Establishes all appointments and is the initial contact person for all incoming calls for the principal and assistant principal.
• Is a receptionist for visitors to the Main Office.
• Maintains attendance record cards for all administrative, certified, and non-certified office personnel. And assists the principal with managing WillSub, our contractor for substitute teachers.
• Prepares bi-weekly reports on substitute teachers used at the high school.
• Process time slips for all non-certified personnel.
• Types, records, and processes all requests for purchases of supplies and equipment. (needs an understanding of purchase orders and requisitions)
• Maintains adequate teacher and office supplies.
• Maintains a journal of accounts covering all corporation monies spent for supplies and equipment for the high school.
• Supervises the operation and maintenance of all office equipment.
• Processes all field trip requests and Professional Development requests.
• Assists special education teachers with scheduling annual case conferences in conjunction with the principal's schedule.
• Processes all professional, personal, and other contract-related leave requests.
• Sorts and distributes all high school mail.
• Maintains and, when necessary, processes insurance forms.

Knowledge and Skills

a. The ability to work independently using Microsoft Word, Excel (including mail merge, formulas, and spreadsheets), Publisher, etc., to prepare, create, edit, and design memos, reports, letters, and newsletters. Similarly to Microsoft, the ability to work in Google Docs, Sheets, and Slides.

b. Highly developed communication and interpersonal skills in order to relate to students, parents, staff, administrators, and the community. The ability to negotiate effective working relationships and develop position resolutions to conflict.

c. Strong organizational skills in order to manage multiple issues simultaneously combined with the ability to effectively prioritize.

d. The ability to work independently and within a team while maintaining cooperative working relationships.

e. The ability to communicate electronically. Possesses highly developed technology skills.

f. Has a strong understanding and commitment to the confidentiality afforded to all students and staff working in a school setting.

SUPERVISORY RESPONSIBILITIES: Supervises office procedures and, in cooperation with the principal, establishes the priority of office work.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

LANGUAGE SKILLS: The ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. The ability to write routine reports and correspondence. The ability to speak effectively before parents, staff, and students.

MATHEMATICAL SKILLS: The ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. The ability to computer rate, ratio and percent, and to draw and interpret bar graphs. The ability to balance a ledger and track dollars spent from the educational fund associated with the high school.

REASONING ABILITY: The ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. The ability to deal with problems involving a few concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES: The ability to operate a personal computer and related software. The ability to establish and maintain effective working relationships with students, staff, and the school community. The ability to communicate clearly and concisely, both orally and in writing. The ability to perform duties with an awareness of all district requirements and Board of Education policies. High a high morale code and respect confidentiality afforded to all students and staff in a school setting.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. While performing duties of this job, the employee may occasionally push or lift up to 20 lbs. such as boxes of books, computers, or office materials. The employee is occasionally required to stand, walk, and reach with hands and arms. During the work day, the employee may type or work on a computer for long periods of time. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

The noise level in the work environment is usually quiet. However, during passing periods and before and after school, there are high traffic and high volume times. This applicant needs to be able to focus on a task while being aware of the space around them to ensure privacy and safety for all students and staff.

The information contained in this job description is for compliance with the American Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed. The individuals currently holding this position may perform additional duties and the supervisor may assign additional duties.

The employee shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the School Corporation.