Medical Secretary

Job Title: Medical Secretary

Department: Transcription

Shift: Monday - Friday 7:00am - 4:00pm

Location: Visalia

Classification: Non-Exempt

Reports to: Practice Manager

Yosemite Pathology is a private independent pathologist owned and operated surgical pathology and cytology laboratory based in Modesto, CA. YP provides comprehensive state of the art, reliable, and accurate diagnostic services to its physicians and major area hospitals in the Alameda, Amador, Calaveras, Contra Costa, Kern, Mariposa, Merced, San Joaquin, Solano, Stanislaus and Tuolumne counties.

YP offers a full spectrum of tissue pathology, cytology, and histology services, including examination of gynecologic specimens, body fluids and fine needle aspiration specimens. We also offer an extensive array of special stains and immunohistochemistry to assist in the management of oncologic and non-oncologic diseases. The laboratory is supported by highly qualified Histotechnologist, Cytotechnologist, Technicians and office staff who offer excellent service.

Summary/Objective

The Medical Secretary and performs general administrative secretarial duties including assisting with daily workflow and case management for pathologists, ensuring timely handling of requests to ensure optimal patient care.

Essential Functions

• Acts as a liaison and handles phone inquiries with clients and vendors
• Assist pathologists with administrative tasks
• Responsible for slide referral preparation, handling, and distribution
• Data entry and verification of clinical information and patient demographics
• Assist Pathologists with addendums, Tumor Board cases, and ordering additional testing with vendors
• Responsible for requesting and obtaining specimen slides and blocks for send-out, including logging of send-outs and requesting authorization as needed
• Scan and file send-out reports in systems, log and appropriately communicate all details of receipt of reports and materials from send-out facilities
• Performs and demonstrates proficiency and understanding of all medical transcriber procedures
• Demonstrates ability in problem-solving situations and initiates corrective action with minimum supervision
• Maintains strictest confidentiality
• Other duties or responsibilities as assigned or requested by the departmental supervisor

Minimum Job Requirements

• High School Diploma
• Minimum of one (1) year transcriber experience preferred
• Knowledge of medical terminology preferred
• Typing ability 60 wpm
Word processing computer experience

Compensation and Benefits:

• The compensation range is $50,000 - $70,000 annually (exempt) paid semi-monthly on an eight (8) hour per day, forty (40) hour per week. Final salary offer subject to multiple factors including candidate experience and expertise, geographic location of the role, and current market data.
• 401(k) includes an employer match up to 4%
• Robust health plans including dental, vision, life, and mental health support.
• Offer generous annual vacation and sick time
• 10 paid holidays
• Annual scrub allowance for Lab roles

Work Environment

Requires prolonged sitting, some bending, stooping, and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment. Requires normal range of hearing and eye sight to record, prepare, and communicate appropriate reports. Requires dexterity to type 60 wpm.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.