AP / AR Specialist

Description

Site Description:

Young Innovations is a manufacturer and marketer of high-quality dental equipment with sales in excess of $100 million. With an outstanding reputation for quality, the company has a broad portfolio of market leading products across a variety of categories.

Position Summary:
The Accounts Receivable & Accounts Payable Specialist is responsible for coordinating and managing collection and payment activities across multiple business units. This dual-role position requires collaboration with the accounting team to ensure timely processing of accounts receivable and payable functions. The role will report to both the Accounts Receivable Manager and Accounts Payable Supervisor, working closely with customer service, sales, and other departments.

This position is hybrid, however, candidates must live in the Algonquin, IL area or surrounding suburbs. 

Essential Duties & Responsibilities:

Accounts Receivable (AR) Responsibilities:

• Monitor AR accounts to identify overdue payments.
• Initiate contact with customers with past due accounts, determine reasons for delinquency, and arrange for collection.
• Take actions to encourage timely debt payments and resolve billing/payment discrepancies.
• Maintain accurate records of collection activity and generate reports.
• Monitor customer credit limits and review accounts for credit holds.
• Collaborate with customer service and sales teams to resolve delinquent accounts.

Accounts Payable (AP) Responsibilities:

• Review and enter all AP invoices into the accounting system.
• Perform a three-way match between purchase orders, goods received, and vendor invoices.
• Manage daily monitoring of AP inboxes for all business units.
• Ensure proper invoice processing, including receiving, coding, and approval.
• Generate timely payments to vendors via bank web portal or manual check/ACH.
• Resolve invoice discrepancies and communicate with vendors regarding invoice issues and monthly statements.
• Process all incoming payment requests and assist with month-end accruals.

Related Duties:

• Perform other duties as assigned related to AR and AP functions.
• Provide assistance with audit information requests when necessary.
• Collaborate across departments to ensure timely processing of all financial transactions.
• Support Supervisory staff and Accounting team on special projects to improve operational efficiency.
• Handle mail at the corporate office location, sorting and distributing it as needed.

Qualifications

Minimum Qualifications:

Training & Experience:

• 1-3 years of prior successful experience in accounts receivable, collections, and/or accounts payable.
• High school diploma required; Associate degree or some college coursework is a plus.
• Experience in a multi-business unit company and with accounting software IFS is preferred.

Knowledge, Abilities, and Skills:

• Basic knowledge of AR and AP processes, procedures, and best practices.
• High level of accuracy, attention to detail, and strong organizational skills.
• Comfortable with high-volume data entry and managing multiple tasks.
• Proficiency with accounting systems and Microsoft Excel.
• Ability to identify and resolve problems in both AR and AP functions.
• Strong written and verbal communication skills for effective internal and external interactions.
• Familiarity with collection laws and billing procedures.

Physical Requirements:

• Manual dexterity and ability to work on a computer for extended periods of time.

Working Conditions:

• Hybrid work environment with occasional exposure to the manufacturing plant environment, including some abnormal variations in temperature, unavoidable fumes, noise, dust, and atmospheric conditions.

Pay Range: 

The pay range reflects the minimum and maximum target for the position at the time of posting. Within the range, the compensation will be determined based on education/training, skill set, experience, and other organizational needs.

Young Innovations, Inc. is an Equal Opportunity Employer and E-Verify participating employer.