Administrative Assistant II, Guidance

Full-time positions (30 hours/week) are eligible for benefits on the first of the month following their 60^th day of employment: The District Benefits are very competitive and include health, dental, vision, and a life insurance policy. Supplemental policies through Aflac and LegalShield are also offered at an additional cost to the employee. You can view more information on benefit policies & costs on the benefits page at Benefits Page Link

TITLE:                  Administrative Assistant II, Guidance

EMPLOYMENT TERMS:     1.0 FTE/10-month position

SALARY CLASSIFICATION:  Classified

GENERAL STATEMENT of RESPONSIBILITIES:

The Administrative Assistant II – Guidance will be responsible for providing a positive relationship with students, faculty, staff, and parents. Responsibilities will include maintaining a high level of confidentiality and standard professionalism for the administrative offices and assuring smooth and efficient operation of the school office.

PRINCIPLE DUTIES:

• General office coverage; answers phones and greets public.
• Assists counselors in verifying graduation requirements and credits earned.
• Establishes and maintains permanent student records and filing system.
• Composes correspondance, memos, and reports as required.
• Supervises and assigns tasks to office TAs.
• Prepare, prints, and mails report cards.
• Files report cards into cumulative file every semester.
• Prepares transcripts, rosters and related reports.
• Maintains, updates, and issues official transcripts.
• Maintains inventory and orders office supplies.
• Responds to record requests from high schools, colleges, employers, alumni and/or state or government organizations.
• Communicates with students, parents, personnel, administrators, and outside agencies to exchange information and resolve issues or concerns.
• Files various test scores in students’ cumulative folders.
• Assists with data entry of student information.
• Prepares required documents for pre-registration and registration of students as well as assist with the processes.
• Records summer school data on transcripts.
• Prepares 45 day screenings and distributes to teachers. Files completed screenings in student’s cumulative file.
• Performs other related duties as assigned.

OCCUPATIONAL CONDITION:

Low risk - Work is routinely performed in indoor environments, including exposure to noise and being on your feet for extended periods of time. May require standing in inclement weather including summer heat.

Physical Demands: The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

            The applicant for this position is required to:

• regularly required to sit, talk and/or hear.
• Sit approximately 75% of the time
• Walk and stand approximately 20% of the time
• Kneeling/Stooping approximately 5% of the time
• Lift on a regular basis 30-50lbs
• Use hands to finger, handle, or feel objects, tools and/or controls; and reach with hands and arms on a regular basis.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The information contained in this position description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individuals holding this position and additional duties may be assigned.

SKILLS REQUIRED:

• Computer software expertise and keyboard skills
• Flexibility and capacity to prioritize new tasks
• Ability to work independently
• Self-organization
• Excellent ability to pay attention to detail

QUALIFICATIONS:

• Must possess high school diploma or equivalent, supplemented by appropriate business courses.
• Must possess one to three years secretarial experience, preferably in school setting.
• Must possess a thorough knowledge in the use of standard office machines and computers.
• Must have ability to communicate and work well with staff, students, and parents.
• Must possess an ability to deal effectively with matters of confidentiality.

COMMITMENT & DEPENDABILITY:

• Willingness to be an integral member of a successful team;
• Dedication to provide the highest level of service;
• Adherence to policies and procedures;
• Resourceful and adaptable.

POSITION EXPECTATIONS:

Time Management:     Must be able to prioritize tasks assigned by supervisor.

Stress Management:    Periodic stress due to various deadlines.

Public Contact:           Interact primarily with public, staff and parents.

EVALUATION PROCEDURE:

The evaluation is done by the Site Principal with input from the site Head Guidance Counselor.

SUPERVISION RECEIVED:

The Administrative Assistant II-Guidance position reports directly to the Site Principal.

Buckeye Union High School District does not discriminate on the basis of race, color, national origin, sex, age, or disability. Click here (http://www.buhsd.org/Non-Discrimination-Notice)  to read the entire policy.

El Distrito Escolar de Buckeye Union High School no discrimina en base de raza, color, origen nacional, sexo, edad o discapacidad. Haga clic aquí (http://www.buhsd.org/Non-Discrimination-Notice) para leer toda la política.

Salary : $20 - $21