What are the responsibilities and job description for the Payroll Specialist position at Youth Development, Inc.?
PAYROLL SPECIALIST:
Under the supervision of the Senior Accountant, the Payroll Specialist will process all aspects of payroll working with different departments within Youth Development Inc. (YDI), and YDI employees to increase accurate, timely payroll processing/operations work and administer payments.
Minimum Qualifications:
- AA degree in business administration plus four (4) years’ experience working in payroll processing and operations; or any combination of education and payroll production experience equal to six (6) years.
- Must have strong computer skills and good public relations skills including the ability to deal effectively with vendors, public agencies and governmental officials to complete job duties. Must be able to follow and carry out written and oral instructions quickly and accurately. Must have the ability to communicate in a professional, effective manner.
JOB CHARACTERISTICS/PHYSICAL DEMANDS:
This is a professional position, which requires organizational, analytical and communication skills, as well as judgment, tact and diplomacy in contacts with all YDI, Inc. employees, community residents, parents and local government agencies. Strict adherence is required to all regulations concerning confidentiality. Background investigation to include fingerprinting will be required. Proof of satisfactory car insurance is required.
Youth Development, Inc. is an at-will employer. Employment is by mutual consent of the company and employee, and either may terminate the relationship at any time with or without cause or advance notice. This job is contingent upon funding; however, availability of funding is not a guarantee of continued employment, nor does it imply any specific term of employment.
DUTIES & RESPONSIBILITIES (Not Inclusive):
- Maintains all files for payroll files for safe and permanent keeping.
- Reviews employee timecards for completeness and accuracy, resolving discrepancies in a timely manner.
- Prepares journal entries to be utilized in updating all accounts associated with the
- Payroll function.
- Utilizes computer-generated spreadsheets to prepare, calculate, and present employer unemployment tax, worker’s compensation, and employee benefits requirements for payment.
- Maintain employee payroll database insuring information on each employee is current and correct.
- Distributes paychecks and maintains payroll history files.
- Monitors payroll bank account balance and makes deposits as necessary.
- Type’s routine correspondence, memoranda, reports, records, and other office documents.
- Will perform general and routine clerical work, including preparing written materials, alphabetical filing, copying data from one document to another, counting objects, or performing similar arithmetic calculations, providing employees with routine and general information, i.e., leave balance information, payroll deductions and timesheet login information and processes,
- Schedules appointments and provides necessary information to callers.
- Other duties as assigned.
