Executive Assistant

IMPORTANT - ALL applicants must complete Youth Haven's online application to be considered for this position. The application can be found at https://form.jotform.com/youth_haven/employment-app

Position Description:
This position will primarily support the President & CEO in managing many of the operational aspects of Youth Haven. Specific areas include board meeting and event planning, volunteer engagement, staff hiring, and general administrative needs. The right candidate will need to have a professional demeanor, be extremely organized, and be able to multitask and prioritize assignments. This position requires strong verbal and written communication skills. While this position will require working from the Youth Haven office overall, working from home at times will also be possible. This schedule can be coordinated upon being hired.

Principal Responsibilities:

• Assist with handling incoming business emails and phone calls.

• Welcome visitors to the Youth Haven office.

• Assist with maintaining the calendar of the President, including scheduling meetings and appointments.

• Assist with maintaining a digital filing system for the President.

• Assist with phone calls, emails, and letters on behalf of the President.

• Assist with the hiring process of new staff. This includes evaluating applications, performing some initial phone and/or video interviews, and corresponding with potential candidates.

• Assist with notes and cards that are sent on behalf of Youth Haven and the President.

• Attend weekly leadership meetings; take minutes and prepare any documents as needed.

• Assist with coordination of special events throughout the year.

• Assist with coordination of volunteers serving at Youth Haven.

• In coordination with the Director of Marketing and Communications, develop and maintain a regular staff email newsletter, updating the YH team with news and highlights of all that is occurring throughout the year.

• Assist with coordination of and preparation for the Youth Haven board meetings.

• Work on special projects at the request of the President.

• Remain flexible and ready to help with other responsibilities as needed.

Qualifications and Requirements:

• Have a sincere and deep commitment and alignment to Youth Haven's mission and values, understanding Youth Haven’s purpose as a home missions organization.

• Be a creative and engaging individual who can function well within a team environment.

• 2 or 4 year degree from an accredited college or university preferred.

• 2 years of Executive Assistant or similar experience preferred.

• Must have excellent verbal and written communication skills.

• Must have a high level of attention to detail.

• Must have strong organizational, follow-up, multi-tasking and time management skills.

• Must be willing to have flexibility in work schedule.

• Must be very proficient and comfortable using computers and technology, especially with Microsoft Word, Excel, PowerPoint and Google’s email, calendar and document platforms.

• A basic knowledge of Adobe Creative Suite is preferred, especially InDesign and Photoshop.

• Salesforce knowledge and experience is a plus.

Youth Haven is a great place to work, with all members of our team using their gifts and skills to reach out to children in need with the Gospel of Jesus Christ. We offer competitive salaries and other benefits to our staff based upon experience and positional responsibilities. If you feel called to serve the Lord at Youth Haven as a home missions organization, and you possess the servant heart, skills and qualifications required for this position, we welcome your application.

Job Type: Full-time

Pay: From $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Executive administrative support: 2 years (Required)

Work Location: Hybrid remote in Rives Junction, MI 49277

Salary : $23