HR Assistant

PRIMARY FUNCTION
Reporting to the Director of Human Resources, the HR Assistant provides administrative support to the HR team. 

ESSENTIAL FUNCTIONS

•    Provides administrative support to the HR department.
•    Assists with planning and execution of special events such as employee recognition events, company picnic, and holiday parties. 
•    Assist with the recruiting, onboarding process, and orientation.
•    Assist with job fairs and company sponsored events.
•    Maintains accurate and up-to-date human resource files, records, and documentation.
•    May answer frequently asked questions from applicants and employees relative to standard policies and hiring processes.
•    Performs periodic audits of HR records to ensure that all required documents are collected and stored appropriately.
•    Adhering to all HIPPA and Internet security regulations.
•    Communicating the receipt of time sensitive documents.
•    Monitoring the progress of onboarding and acting as the main point of contact for all issues related to document management.
•    Continuously provide professional assistance for employees.
•    Coordinate orientation with remote and local new hires and managers to ensure all participants have relevant information for a successful orientation.
•    Data Entry / Management.
•    Other duties as assigned. 

SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES:

•    Trustworthy in managing sensitive situations and information; discrete, professional an possess excellent judgement.
•    Entry level knowledge of Human Resources best practices, functional areas, and state and federal compliance as related to the field.
•    Excellent organizational and time management skills with the ability to prioritize, multi-task, and confidentially process and maintain data with accuracy.
•    Basic computer skills specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
•    Excellent interpersonal skills to work effectively and cooperatively with all levels of management and staff.
•    Effective communication skills to effectively communicate information to others as well as to present information in front of a group.
•    Ability to use general office equipment such as fax, phone, copier, etc.
•    Strong customer service skills, including active listening, prompt service and follow-up. Ability to convey information clearly, effectively, and professionally.  
•    Active listening skills: attentiveness when listening to others to understand, ask appropriate questions, etc.
•    Excellent analytical skills with the ability to evaluate data and consider decision impact across multiple areas.
•    Strong decision analysis and problem-solving skills.
•    Ability to learn and understand corporate policies and procedures and how they relate to the company’s goals.
•    Ability to draw conclusions and justify decisions.
•    Ability to perform basic mathematical computations, detect unobvious facts and issues, and exercise resourcefulness in resolving problems.

QUALIFICATIONS: 

•    Associate Degree in a related field, or enrolled in a 4 year degree program
•     1 year of related experience
•    Experience using an HRIS system, Workday and Deltek experience preferred.
•    Proven work experience in an area that required high levels of accuracy or auditing.
•    US Citizenship is required.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.