Court Services Assistant II

Performs a variety of moderately complex clerical support duties for the Clerk of Superior Court; may perform specialized technical functions within a work unit; tracks and processes legal and technical documents and provides knowledgeable customer service.

(Illustrative Only) Performs a variety of moderately complex functions and responsibilities in the office of the Clerk of Superior Court; follows Superior Court procedures, and applies training to resolve customer service issues in accordance with all quality standards and policies; may perform specialized functions within a work unit, including processing court orders and surety bonds; performs a variety of clerical and administrative duties and tasks; delivers Superior Court services and manages legal system responsibilities and special assignments; supports courtroom-related services and work at the public counter; follows policies and procedures for file creation and maintenance, data entry, issuing and accepting documents and forms, accepting and receipting monies and other specific court duties and assignments; resolves issues, questions and complaints from customers and court staff, researches technical inquiries and resolves complaints within scope of authority; provides operational and informational responses; oversees operations and handles specialized work assignments; accepts paperwork for new and existing case files; enters data into the recording system; reviews the collection, processing, and recording of funds received, and related routine accounting tasks; creates and maintains case files and folders; accepts and verifies records and documents; checks for clerical and mathematical accuracy and completeness; processes for further action; issues court processes/paperwork as needed; files court documents and retrieves file folders for use by authorized personnel; records judgments, rules, orders, and other judicial proceedings of the court; searches files, records and other data sources for information and responds with the data needed; performs records maintenance tasks; proofreads and edits documents; sorts indexes, and files materials according to established procedures; checks records and documents for completeness and accuracy for processing and/or further action; contacts other personnel and agencies to obtain missing and updated information; creates, tracks, maintains, processes and updates files used by the pretrial officers; schedules and coordinates appointments for in-custody and act-of-custody clients; assists with cross training of court staff in a wide variety of clerical and administrative duties; performs related duties as required or assigned; regular and reliable attendance is required.

High School Education or GED Certificate; AND two (2) years of experience as a Court Services Assistant, preferably with Yuma County Superior Court; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. ADDITIONAL REQUIREMENTS: This classification requires the applicant to pass criminal background checks; a valid Arizona State Driver's License may be required; Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment and Court facilities.

Knowledge of: Applicable State of Arizona statutes, Administrative Office of the Courts (AOC) policies and procedures, Federal rules and requirements, and specialized court software applications; Yuma County and Superior Court policies and procedures; legal terminology and court functions, rules, policies and procedures; laws and regulations governing the release of information from court records; principles of record keeping and records management, and management of case files and case flow; safe work practices and safety precautions in court environments; general office equipment and standard computer software applications.

Skills in: Researching, interpreting and applying court standards and procedures, applicable state rules and regulations, and County policies and procedures; reviewing documents for accuracy and compliance with statutes, rules and requirements; working under pressure in a dynamic environment with changing demands and priorities; establishing and maintaining effective working relationships with co-workers and the general public; operating a personal computer utilizing a variety of business software; communicating effectively, verbally and in writing.

The YCEBT is a self-funded medical plan administered by BlueCross BlueShield of Arizona (BCBSAZ). The employee is able to select from three (3) medical plan options with six (6) tiers that will best suit the employee's needs, dependents or families.

Plan Option 1: Preferred Provider Option A (PPO) or PPO A 1100 deductible. Employees who participate in the "Wellness Incentive" will receive a $30 monthly premium reduction by completing three steps.

Plan Option 2: Preferred Provider Option B (PPO) or PPO B 1,500 deductible. Employees who participate in the "Wellness Incentive" will receive a $30 monthly premium reduction by completing three steps.

Plan Option 3: High Deductible High Plan - Health Savings Account (HDHP-HSA) with a 1700 deductible. Employees who participate in the “ Wellness Incentive” will receive a $30 monthly premium reduction by completing three steps.

Employer contributes a total of $800.04 to employees Health Savings Account. If employees select Employee only and participate in the “ Wellness Incentive” employees can receive up to 360.00 contribution to a Limited Purpose FSA card to be used for medical or dental purposes.

Southwest Service Administrator (SSA) Mexico PPO Health Plan: SSA is available to employees who are enrolled in YCEBT Medical PPO Plan A and PPO Plan B. The SSA Plan pays 100% of hospital, medical, laboratory and prescription drug benefits, to a maximum of $5,000 per person per calendar year ($10,000 for two or more family members).

This position may be retirement eligible, if you have any questions contact Recruitment division at 928-373-1013 for more information.