Administrative Assistant - To Establish an Eligibility List

(Illustrative Only) Oversees administrative workflow of business unit; applies specific knowledge of policies and procedures in order to organize and coordinate work, and relieve the work unit of routine administrative detail; not all incumbents perform all specified tasks; exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data and making decisions; tracks department issues and assures the effective communication of operational information and activity summaries; composes correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the assigned work unit; creates, edits and processes memoranda, legal and technical documents and other communications; maintains department files, resources, and reference materials; collects and compiles statistical data; develops and creates a variety of technical and statistical files and reports; updates manual and computer records and tracking systems; creates management reports; maintains personnel and administrative files; researches files and computer databases; assures all administrative actions are in compliance with court policy, procedures and guidelines; utilizes the court computer systems to input, access, retrieve, and review confidential data; provides information and assistance to visitors and others having business with the court; resolves problems and responds to customer service inquiries within scope of authority; screens and routes calls to appropriate individuals, takes and delivers messages; provides advice and assistance to staff on compliance with laws, rules and regulations; maintains absolute confidentiality of work-related issues, records and court information; refers matters requiring policy interpretation to supervisor for resolution; coordinates special projects and assignments as directed; may take meeting minutes as assigned; abides by the Code of Conduct for Judicial Employees, performs related duties as required or assigned.

High school diploma or equivalent; AND three (3) years of clerical and computer experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

ADDITIONAL REQUIREMENTS: This classification requires the applicant to pass criminal background checks; a valid Arizona State driver's license may be required; Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required; may be required to obtain Terminal Operator Certification for access to Arizona Criminal Justice Information System (ACJIS).

PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment and Court facilities.

Knowledge of: Applicable State of Arizona statutes, rules, administrative orders, operational policies and procedures, Federal rules and requirement; Yuma County and Superior Court policies and procedures; Superior Court in Yuma County- Rules of the Judicial Merit System and the Code of Conduct for Judicial Employees; Court administration processes and procedures, including accounting and budgeting; basic principles of specialized AOC software applications; basic principles and practices of file management, bookkeeping, record keeping, case management, and record keeping; legal terminology and court processes and procedures; modern office practices, procedures and equipment.
 

Skills in: Interacting with people of different social, economic, and ethnic backgrounds; using initiative and independent judgment within established procedural guidelines; interpreting a variety of technical instructions and program requirements; establishing and maintaining cooperative working relationships with court employees, other court and non-court related agencies and representatives, and the public; reviewing documents for accuracy, completeness and compliance with requirements; producing and finalizing reports for public dissemination and court system use; operating a personal computer utilizing a variety of software; making accurate arithmetical calculations; communicating effectively verbally and in writing.

Ability To:  Review documents for accuracy, completeness, and compliance with requirements; follow written and oral instructions; communicate effectively both orally and in writing.