Administrative Assistant - To Establish an Eligibility List

This position is advertised from the minimum to the mid-point hourly rate. Salary will be determined based on education and experience at the time of offer.

**Applications are sought on behalf of the Adult Probation in Yuma County. Yuma County Human Resources does not review any applications submitted for this position. All applications are forwarded to Adult Probation Human Resources in Yuma County**

Performs and coordinates a variety of secretarial, technical, organizational and administrative activities of a responsible nature to support a work unit or staff; coordinates, processes and compiles records, data and other materials used by others in the tasks associated with their duties. May perform specialized functions within a work unit.

(Illustrative Only) Oversees administrative workflow of business unit; applies specific knowledge of policies and procedures in order to organize and coordinate work, and relieve the work unit of routine administrative detail; not all incumbents perform all specified tasks; exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data and making decisions; tracks department issues and assures the effective communication of operational information and activity summaries; composes correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the assigned work unit; creates, edits and processes memoranda, legal and technical documents and other communications; maintains department files, resources, and reference materials; collects and compiles statistical data; develops and creates a variety of technical and statistical files and reports; updates manual and computer records and tracking systems; creates management reports; maintains personnel and administrative files; researches files and computer databases; assures all administrative actions are in compliance with court policy, procedures and guidelines; utilizes the court computer systems to input, access, retrieve, and review confidential data; provides information and assistance to visitors and others having business with the court; resolves problems and responds to customer service inquiries within scope of authority; screens and routes calls to appropriate individuals, takes and delivers messages; provides advice and assistance to staff on compliance with laws, rules and regulations; maintains absolute confidentiality of work-related issues, records and court information; refers matters requiring policy interpretation to supervisor for resolution; coordinates special projects and assignments as directed; may take meeting minutes as assigned; abides by the Code of Conduct for Judicial Employees, performs related duties as required or assigned.

High school diploma or equivalent; AND three (3) years of clerical and computer experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

ADDITIONAL REQUIREMENTS: This classification requires the applicant to pass criminal background checks; a valid Arizona State driver's license may be required; Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required; may be required to obtain Terminal Operator Certification for access to Arizona Criminal Justice Information System (ACJIS).

PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment and Court facilities.

Knowledge of: Applicable State of Arizona statutes, rules, administrative orders, operational policies and procedures, Federal rules and requirement; Yuma County and Superior Court policies and procedures; Superior Court in Yuma County- Rules of the Judicial Merit System and the Code of Conduct for Judicial Employees; Court administration processes and procedures, including accounting and budgeting; basic principles of specialized AOC software applications; basic principles and practices of file management, bookkeeping, record keeping, case management, and record keeping; legal terminology and court processes and procedures; modern office practices, procedures and equipment.

Skills in: Interacting with people of different social, economic, and ethnic backgrounds; using initiative and independent judgment within established procedural guidelines; interpreting a variety of technical instructions and program requirements; establishing and maintaining cooperative working relationships with court employees, other court and non-court related agencies and representatives, and the public; reviewing documents for accuracy, completeness and compliance with requirements; producing and finalizing reports for public dissemination and court system use; operating a personal computer utilizing a variety of software; making accurate arithmetical calculations; communicating effectively verbally and in writing.

Ability To: Review documents for accuracy, completeness, and compliance with requirements; follow written and oral instructions; communicate effectively both orally and in writing.

The YCEBT is a self-funded medical plan administered by BlueCross BlueShield of Arizona (BCBSAZ). The employee is able to select from three (3) medical plan options with six (6) tiers that will best suit the employee's needs, dependents or families.

Plan Option 1: Preferred Provider Option A (PPO) or PPO A 1100 deductible. Employees who participate in the "Wellness Incentive" will receive a $30 monthly premium reduction by completing three steps.

Plan Option 2: Preferred Provider Option B (PPO) or PPO B 1,500 deductible. Employees who participate in the "Wellness Incentive" will receive a $30 monthly premium reduction by completing three steps.

Plan Option 3: High Deductible High Plan - Health Savings Account (HDHP-HSA) with a 1700 deductible. Employees who participate in the “ Wellness Incentive” will receive a $30 monthly premium reduction by completing three steps.

Employer contributes a total of $800.04 to employees Health Savings Account. If employees select Employee only and participate in the “ Wellness Incentive” employees can receive up to 360.00 contribution to a Limited Purpose FSA card to be used for medical or dental purposes.

Southwest Service Administrator (SSA) Mexico PPO Health Plan: SSA is available to employees who are enrolled in YCEBT Medical PPO Plan A and PPO Plan B. The SSA Plan pays 100% of hospital, medical, laboratory and prescription drug benefits, to a maximum of $5,000 per person per calendar year ($10,000 for two or more family members).

This position may be retirement eligible, if you have any questions contact Recruitment division at 928-373-1013 or visit https://www.yumacountyaz.gov/government/human-resources/benefits/retirement for more information.