Probation Case Assistant (To Establish an Eligibility List)

Performs a variety of high-level tasks in managing the files and movements of probationers on unsupervised probation or waiting to serve a term of probation; coordinates, processes and compiles records, data and other legal materials used to start the probation process; coordinates with parole officers.  

(Illustrative Only) Prepares legal paperwork and for probationers, and files with the court; requests and reviews financial updates, requests immigration checks and criminal histories; communicates with defendants to get waivers for the repayment of monetary assessments can be filed with the court; prepares monthly statistics, files paperwork and makes case notes as appropriate; enters data and verifies information; tracks incoming and outgoing cases; regularly reviews restitution cases and ensures payments are being made; reviews and researches criminal history information to determine if new offenses have been committed or have outstanding warrants; notifies relevant parties when defendants commit new crimes, violate conditions or return to the county illegally; communicates with law enforcement agencies, court personnel and probation or parole officers to obtain necessary reports and documents necessary to determine whether petitions to revoke need to be filed; coordinates with parole officers to ensure defendants timely release from custody and report to the probation office; assigns cases to field officers when defendants are released from prison; coordinates with supervisors to assign probationers moving from unsupervised probation to supervised probation to field officers; informs probationers or those newly released from prison who their field officer will be; assists with receptionist duties as needed; assists with other office duties such as answering the telephone, taking payments, reconciling financial information and notarizing documents; performs other functions as assigned; abides by the Code of Conduct for Judicial Employees.

High school diploma or GED; AND, three (3) years of progressively responsible experience involving extensive contact with offenders, complex legal process coordination, and/or closely related responsibilities; OR,  any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

 

Work is performed in a standard office environment and Court facilities. 

Knowledge of:  Applicable State of Arizona statutes, rules, administrative orders, operational policies and procedures, Federal rules and requirements.; Yuma County Policies and Procedures; basic principles and practices of file management, bookkeeping, accounting, case management, and record keeping; probation and parole processes, legal terminology and court processes and procedures; modern office practices, procedures and equipment.  

Skills In: Interacting with people of different social, economic, and ethnic backgrounds; working under pressure in a dynamic work environment with changing demands and priorities; establishing and maintaining cooperative working relationships with court employees, other court and non-court related agencies and representatives, and the public; communicating effectively and producing and finalizing reports for public dissemination and/or court system use; operating a personal computer utilizing a variety of software; operating common office equipment; making accurate arithmetical calculations; 

Ability To:  Follow written and oral instructions; communicate effectively both orally and in writing