Accounts Payable (A/P) and Accounts Receivabl

YWCA is looking for a highly organized and detail-oriented Accounts Payable (A/P) and Accounts Receivable (A/R) Specialist. The Accounts Payable (A/P) and Accounts Receivable (A/R) Specialist is responsible for managing all aspects of accounts payable and accounts receivable processes. This role is essential for ensuring timely and accurate processing of invoices, payments, and receipts, as well as maintaining financial records to support financial operations.

Essential Responsibilities:

Accounts Payable (A/P)

• Process vendor invoices, verify purchase orders, and ensure accuracy before posting.
• Coordinate with vendors and internal departments to resolve discrepancies in billing and payment issues.
• Prepare and process payments, including checks, ACH transfers, and wire transfers, ensuring all payments are accurate and on time.
• Reconcile vendor statements and address outstanding balances promptly.
• Maintain records of all accounts payable transactions and assist with monthly closing processes.
• Ensure compliance with financial policies and procedures and assist with audits as needed.

Accounts Receivable (A/R)

• Prepare and issue invoices to clients, donors, or grantors as appropriate, ensuring all billing is accurate and timely.
• Monitor customer accounts and track payments to ensure timely receipt; follow up on past-due accounts and manage collections as necessary.
• Record incoming payments in accounting software, ensuring accuracy and completeness.
• Prepare monthly A/R aging reports and support management in reviewing and analyzing outstanding receivables.
• Reconcile accounts receivable records, and assist in managing payment discrepancies or adjustments

Other Duties

• Collaborate with the finance team to support month-end and year-end close processes, including reconciliations.
• Assist with financial reporting by providing accurate information related to A/P and A/R.
• Respond to inquiries related to billing, payments, and account balances from both internal and external stakeholders.
• Suggest improvements to A/P and A/R processes to increase efficiency and accuracy.

Qualifications

Education:

• Associate’s or bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.

Experience:

• Minimum of 2 years of experience in A/P and A/R roles, preferably in a non-profit or similar setting.

Skills:

• Proficiency in accounting software (e.g., QuickBooks, NetSuite, or similar) and MS Office Suite, particularly Excel.
• Strong analytical skills with high attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Excellent interpersonal and communication skills for working with vendors, clients, and team members.

Other Requirements:

• Ability to handle sensitive information with confidentiality and integrity.

Preferred Qualifications

• Knowledge of non-profit accounting principles and grant funding processes.
• Experience in reconciling complex accounts and resolving billing or payment issues.

Work Environment

• This is a full-time position, generally performed in an office setting. The role may require occasional overtime to meet deadlines.

Physical/Mental Essential Requirements:

• Walking, standing, bending, stooping, reaching, moderate lifting and carrying (up to thirty (30) pounds).  
• Full range of body motion including manual and finger dexterity and hand-eye coordination. 
• Ability to sit at a computer workstation for extended periods of time.  
• Occasional need to stand for long periods of time.  
• Ability to focus on detail and accuracy of work product.  
• Occasional high stress may be experienced in dealing with clients, staff, and volunteers.

A criminal conviction check and fingerprint check  are required for employment in this position. YWCA is an equal opportunity, affirmative action employer fully committed to achieving a diverse workforce.

The statements within this job description are intended to describe the general nature and level of work being performed by employees assigned to this position.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel in this position.