What are the responsibilities and job description for the Executive Assistant position at YWCA Minneapolis?

About the Organization

YWCA Minneapolis is a nonprofit organization founded in 1891 as a member of YWCA USA, the oldest and largest multicultural organization in the world.

The mission of YWCA Minneapolis is eliminating racism, empowering women and girls, and promoting peace, justice, freedom and dignity for all. Our vision is to be the most trusted and effective change agent in the journey to eliminate racism and sexism in our community.

We are a trusted social justice organization with a 130 year history of advocacy for women and children. More than 30,000 people in our community are served every year by YWCA Minneapolis, through award-winning programs, classes, and workshops.

YWCA Minneapolis strives every day for :

Race and gender equity
Economic independence for women
Respect for diverse cultures
Children and youth who thrive
A community that is vibrant and healthy

Category

Business Support

Description

Salary- $26-$28

JOB SUMMARY :

The Executive Administrative Assistant will provide high-level administrative support to C-Level Executives. Reporting directly to the CDO and CFOO, the Executive Administrative Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Administrative Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

ESSENTIAL FUNCTIONS :

Support at least two C-Suite Executives with day-to-day tasks, general administration, schedule management, and special projects.

Provide back-up assistance to the President and Chief Executive Officer when their Executive Assistant is out of the office.

Manage competing priorities with multiple calendars and coordinate executive schedules ensuring calendars are up to date at all times.

Arrange and coordinate Board Committee meetings, including scheduling, hospitality, coordination of meeting materials, sending reminders & tracking attendance, and preparing meeting minutes. This role supports the Development and External Relations, Governance, Finance and Investment, and Governance Committees.

Schedule and coordinate individual and group meetings.

Occasionally arrange travel (flights, hotel, ground transportation), update calendars, compile trip itineraries when necessary.

In collaboration with the Chief Development Officer, support the cultivation and stewardship of donors including but not limited to drafting regular correspondence and planning events and meetings.

Assist CDO in managing internal communication and prioritization. This includes organizing and filtering email and messages, flagging and managing action items and tasks, and following up with key stakeholders as needed.

Perform office management functions to help support successful in-office work at YWCA Midtown.

Manage on-line file storage.

Prepare communications as well as proof and edit a wide variety of documents - including Word, Excel, PowerPoint presentations, agendas, reports, special projects, and more.

RELATIONSHIPS :

This position reports to the Chief Development Officer and the Chief Financial and Operating Officer, who both report to the President and Chief Executive Officer. Critical relationships will include : Executive Assistant to the CEO, Senior Leadership team members, Board of Directors, and volunteers.

Position Requirements

QUALIFICATIONS :

Respects and reflects YWCA Minneapolis' values : inclusiveness, ownership, integrity, collaboration, celebration, and discipline.

Has the proven ability to engage compassionately with people from across all backgrounds, socioeconomic statuses, and mental and physical abilities

High school diploma or equivalent required

2 years of experience supporting senior leadership positions

High degree of resourcefulness and positive energy

Strong oral and written communication skills

Excellent people skills and the ability to act professionally as a liaison between C-Level executives and key stakeholders

Outstanding time management, organizational skills and meticulous attention to detail

Advanced problem-solving skills

Ability to prioritize tasks and execute multiple projects simultaneously

Capacity to work independently within a structured framework and be an effective team player

Flexible and able to meet dynamic work needs and demands with a consistently high level of excellence

Advanced proficiency in Microsoft Office Suite (including Word, PowerPoint, Teams and Excel), Adobe PDF, and DocuSign

Demonstrated ability to protect confidential information

Preferred :

Experience with Raiser's Edge fundraising software

WORKING CONDITIONS :

Must be able to sit for long periods of time at a desk.

Must be able to occasionally lift and / or move up to 30 lbs.

Travel to various YWCA Minneapolis and / or community sites.

Regular business hours with some early morning and evening meetings

This job description represents the major functions but is not intended to be all-inclusive.

EQUAL EMPLOYMENT OPPORTUNITY (EEO) STATEMENT : YWCA Minneapolis is an equal opportunity and affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Full-Time / Part-Time

Full-Time

Salary

26-$28

Number of Openings

Exempt / Non-Exempt

Non-Exempt

Location

Midtown YWCA Minneapolis

EOE Statement

YWCA Minneapolis is an equal opportunity and affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

HoursPerWk

None Specified

This position is currently accepting applications.

Salary : $26 - $28

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